Admin Executive

Cynosure Corporate Solutions; Chennai District; On-site; INR 180,000 - 260,000; Full time

Job summary

Cynosure Corporate Solutions is seeking an Administrative Data Entry/Factory Office Support role in Chennai. The candidate will handle data entry, documentation, inventory tracking, and coordination across production, quality control, and logistics teams.

The position requires strong MS Office skills, attention to detail, and the ability to work independently in a factory environment. Prior experience in manufacturing administration is preferred and the role is on-site at the factory location.

Qualifications

• High School Diploma or equivalent; associate degree preferred.
• Experience in an administrative role, preferably in manufacturing or factory settings.
• Strong computer skills with Microsoft Office.
• Excellent data entry accuracy and attention to detail.
• Excellent organizational and time management skills.

Responsibilities

• Data Entry & Record Keeping: accurately enter and maintain data for production, inventory, shipments, and factory activities.
• Inventory Management: assist in tracking inventory levels and cycle counts.
• Documentation & Filing: organize and maintain records including production orders and invoices.
• Communication & Coordination: liaise with production, quality control, and logistics teams.
• Shipping & Receiving Support: assist with processing shipments and documentation.
• Office Management: maintain an orderly office environment and manage supplies.
• General Administrative Support: answer phones, manage mail, and schedule meetings.
• Ensure Compliance: assist in safety regs and company policies.
• Barcode Label Management: assist with barcode labels creation and tracking.

Skills

Data entry

Data accuracy

Organization

Time management

Communication

Teamwork

Task prioritization

Education

High School Diploma

Associate's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Cynosure Corporate Solutions | Full time

Cynosure Corporate Solutions is a human capital services company. Our focus is to provide Executive Search, Recruitment, Training, Temporary Staffing services, Statutory Compliance's, and other HR aligned services. We understand the business goals of our clients and their need to align human resources to these goals. We are committed to provide high quality manpower in accordance to global standards and their requirements. Our candidates stand testimony to our professional competency.

We work with clients in IT/ITES, Manufacturing, Automobile, Health, Telecom, Media.

Job Description

• Data Entry & Record Keeping: Accurately enter and maintain data related to production, inventory, shipments, and other factory activities in relevant systems.
  
• Inventory Management: Assist in tracking inventory levels, investigating discrepancies, and coordinating cycle counts.
  
• Documentation & Filing: Prepare, organize, and maintain accurate records, including production orders, invoices, shipping documents, and employee information.
  
• Communication & Coordination: Communicate effectively with various departments within the factory, including production, quality control, and logistics.
  
• Shipping & Receiving Support: Assist with processing incoming and outgoing shipments, ensuring accurate documentation and timely delivery.
  
• Office Management: Maintain a clean and organized office environment, including managing supplies and coordinating maintenance.
  
• General Administrative Support: Provide general administrative support to the factory team, including answering phones, handling mail, and scheduling meetings.
  
• Ensure Compliance: Assist in ensuring compliance with safety regulations and company policies.
  
• Barcode Label Management: Assist in the creation, printing, and tracking of barcode labels for various products and processes.
  
• Other Duties: Perform other duties as assigned to support the smooth operation of the factory.
  

Requirements

• High School Diploma or equivalent required. Associate's degree in a related field preferred.
  
• Proven experience in an administrative role, preferably in a manufacturing or factory environment.
  
• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  
• Excellent data entry skills with a high degree of accuracy and attention to detail.
  
• Excellent organizational and time management skills.
  
• Strong communication and interpersonal skills.
  
• Ability to work independently and as part of a team.
  
• Ability to prioritize tasks and meet deadlines.
  
• Knowledge of inventory management principles is a plus.
  
• Experience with barcode scanning and label printing systems is a plus.