Office Administrator

Codezyng Pvt. Ltd.; Udupi district; On-site; INR 400,000 - 600,000; Full time

Job summary

Codezyng Pvt. Ltd. is seeking an organized Office Administrator in Karnataka to manage day‑to‑day operations, facilities, vendor coordination, and digital services. The role requires strong coordination, communication, and accuracy in administrative records.

The ideal candidate will handle travel, events, onboarding, asset management, and invoice tracking. Proficiency in MS Office and Google Workspace is expected, with a valid four‑wheeler license for management travel as needed.

Qualifications

• Bachelor's degree required in Business Administration or related field.
• 2–4 years in office administration, facility management, or operational coordination.
• Strong organizational, coordination, follow-up, and time-management skills.
• Proficiency in MS Office and Google Workspace.
• Knowledge of vendor management, invoice tracking, procurement, and payment coordination.

Responsibilities

• Oversee daily administrative operations including facilities and logistics.
• Coordinate travel, meetings, and company events.
• Manage vendor relationships, contracts, invoices, and payments.
• Maintain attendance, leave records, and access control docs.
• Assist HR onboarding, including ID cards, asset allocation, and verification.
• Support IT and Finance with asset tracking and procurement.
• Handle calls, emails, and correspondence professionally.
• Ensure compliance with policies, safety and maintenance requirements.
• Coordinate with external service providers and vendors.
• Maintain inventory of office supplies and assets.
• Manage digital services and SaaS subscriptions and renewals.
• Identify opportunities to improve administrative processes and efficiency.
• Provide driving support for management travel when needed.

Skills

Vendor management

Office administration

MS Office

Google Workspace

Time management

Communication

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office Suite

Google Workspace / Microsoft 365

Procurement tools

Job description

We are looking for an organized and proactive Office Administrator to manage day-to-day administrative operations, office facilities, vendor coordination, and digital services management. The ideal candidate should have strong coordination, communication, and follow-up skills, with the ability to ensure smooth office operations and maintain accurate administrative records.

Key Responsibilities

• Oversee day-to-day administrative operations, including office management, supplies, facilities, and logistics.
• Coordinate travel arrangements, meeting schedules, and company events.
• Manage vendor relationships, negotiate contracts, track invoices, and ensure timely payments.
• Maintain employee attendance, leave records, and access control documentation.
• Support HR with employee onboarding, including ID card issuance, asset allocation, and document verification.
• Assist the IT and Finance departments with asset tracking, procurement, and related documentation.
• Handle incoming calls, emails, and correspondence professionally.
• Ensure compliance with company policies, safety regulations, and facility maintenance requirements.
• Coordinate with external service providers, including travel agencies, housekeeping, courier services, and other vendors.
• Maintain an inventory of office supplies, equipment, and company assets.
• Manage digital services and tools, maintaining an updated inventory of SaaS products, cloud hosting, domains, payment gateways, analytics tools, and other subscriptions.
• Track subscription renewal dates, invoices, billing cycles, and payment schedules to ensure timely renewals and avoid service disruptions.
• Maintain accurate administrative records, reports, and documentation.
• Identify opportunities to improve administrative processes and operational efficiency.
• Provide driving and transportation support for management's official travel, including client meetings, business visits, and other company-related requirements, as needed.

Requirements

• Bachelor's degree in Business Administration, Operations, or a related field.
• 2-4 years of experience in office administration, facility management, or operational coordination.
• Strong organizational, coordination, follow-up, and time-management skills.
• Good communication and interpersonal skills.
• Proficiency in MS Office and Google Workspace or Microsoft 365.
• Basic understanding of vendor management, invoice tracking, procurement, and payment coordination.
• Ability to maintain accurate records and handle multiple administrative tasks efficiently.
• Financial discipline and attention to detail when managing expenses, invoices, and renewals.
• Ability to coordinate effectively with HR, IT, Finance, vendors, and other internal teams.
• Familiarity with managing digital tools, software subscriptions, and renewal schedules is preferred.
• Proactive approach to problem-solving and day-to-day operational challenges.
• Must possess a valid four-wheeler driving licence and be proficient and confident in driving, with the flexibility to support management's official travel requirements when needed.