Office Administrator

Third Bracket; Mumbai; On-site; INR 700,000 - 1,000,000; Full time

Job summary

Third Bracket in Mumbai is seeking an Executive / Senior Executive for HR, Accounts and Office Administration to manage end-to-end operations and support functions. The role requires 5-10 years of experience and offers a full-time position in a dynamic office environment, with responsibilities spanning HR activities, basic accounting, invoicing, vendor management, and office facilities.

You will coordinate recruitment, payroll inputs, GST/TDS related tasks, maintain records, handle ledgers in

Qualifications

• Bachelor's degree in Commerce or related field.
• 5–10 years of hands-on experience in HR, payroll, and office administration.
• Proficiency with MS Office and accounting software like Tally Prime or Zoho Books.
• Knowledge of GST and TDS compliance.
• Strong communication and organizational skills.

Responsibilities

• Oversee HR activities including recruitment, onboarding, payroll inputs, and employee relations.
• Maintain compliance with policies and statutory requirements.
• Manage bookkeeping, invoicing, ledgers, and vendor payments.
• Handle office administration, procurement, travel, and facilities.
• Support senior leadership with reporting and audit preparation.

Skills

Recruitment

Payroll

Employee Relations

Policy Compliance

Office Administration

Vendor Management

Bookkeeping

GST & TDS

MS Office

Education

Bachelors degree in Commerce or Business Administration

Tools

Tally Prime

Zoho Books

QuickBooks

MS Excel

Job description

Job Title: Executive / Senior Executive, HR, Accounts & Office Administration

Experience: 5-10 Years

Employment Type: Full-Time

Job Overview

We are seeking a versatile and organized professional to manage end-to-end office operations, combining HR support, basic accounting functions, and daily facility administration to ensure seamless business workflows.

Key Responsibilities

Human Resources (HR)

• Recruitment & Onboarding: Coordinate candidate scheduling, manage joining documentation, background verification, and conduct orientation for new hires.
• Payroll & Attendance: Track employee attendance, leave records, and prepare monthly payroll inputs for execution.
• Employee Relations: Maintain employee files, handle basic queries, and assist in driving engagement activities and performance review cycles.
• Policy Compliance: Ensure adherence to company HR policies and assist in statutory compliance documentation (PF, ESIC, insurance).

Accounts & Finance

• Bookkeeping & Invoicing: Generate client invoices, record daily financial transactions, and maintain ledger entries in accounting software (Tally / Zoho Books / QuickBooks).
• Vendor & Petty Cash Management: Process vendor payments, track accounts payable/receivable, and reconcile daily petty cash expenses.
• Taxation & Compliance Support: Assist internal or external CAs with GST filing details, TDS calculations, bank reconciliations, and audit preparation.

Office Administration

• Facility Management: Oversee day-to-day office maintenance, cleanliness, utility services, and vendor contracts.
• Procurement & Inventory: Manage office supplies, stationery, IT assets, and refreshment inventories with budget optimization.
• Logistics & Travel: Book travel arrangements, accommodations, and coordinate event arrangements for team meetings or client visits.
• Visitor & Executive Support: Manage front-office operations, incoming/outgoing couriers, and provide administrative support to senior leadership.

Qualifications & Requirements

• Education: Bachelors degree in Commerce (B.Com), Business Administration (BBA), or a related field.
• Experience: 35 years of hands-on experience handling combined responsibilities in HR, basic accounting, and administrative operations.
• Technical Skills: Proficiency in MS Office (especially Excel and Word) and hands-on exposure to accounting software like Tally Prime or Zoho Books.
• Domain Knowledge: Functional understanding of basic labor laws, statutory tax compliance (GST, TDS), and financial record-keeping.
• Soft Skills: Excellent written and verbal communication, strong problem-solving abilities, and high attention to detail.