Accounts and Admin Executive

Keka Technologies Private Limited; Pune District; On-site; INR 350,000 - 500,000; Full time

Job summary

Keka Technologies Private Limited is seeking an Accounts and Admin Executive in Pune, Maharashtra. The role covers day-to-day bookkeeping in Tally, GST compliance, and comprehensive admin duties across procurement and vendor management.

The candidate will handle bank reconciliations, accounts payable/receivable, and inventory control while coordinating office operations and facility upkeep. 1–4 years' experience in accounts is preferred.

Qualifications

• Bachelor's or Master's degree in Commerce (B.Com/M.Com) or related field.
• 1–4 years of proven experience in accounts and willing to work in general office administration.
• Hands-on experience with Tally Prime / Tally ERP 9 and GST filing.

Responsibilities

• Maintain day-to-day bookkeeping in Tally (Sales, Purchases, Receipts, Payments and Journal entries).
• Assist in GST returns preparation, filing and reconciliation and ensure statutory compliance.
• Perform bank reconciliations and manage accounts payable/receivable.
• Vendor management including sourcing, onboarding, pricing and terms negotiation.
• Procurement and inventory/stock keeping for office supplies and IT assets.
• Coordinate office operations, procurement, inventory and facility upkeep.

Skills

Tally / ERP9

GST filing

Vendor management

Procurement

Inventory management

Bank reconciliations

Office administration

MS Excel

Data entry

Communication

Attention to detail

Education

B.Com / M.Com

Tools

Tally Prime / Tally ERP 9

MS Office

Job description

Job Description: Accounts and Admin Executive

Experience Required: 1-4 Years

Location: Pune, Maharashtra

Employment Type: Full-Time

About the Role

We are looking for a detail-oriented, proactive, and versatile Accounts and Admin Executive to manage our day-to-day financial operations and administrative functions. The ideal candidate will handle core accounting tasks including Tally entries, GST compliance, and smooth office administration - spanning vendor management, procurement, inventory tracking, and facility coordination.

Key Responsibilities

1. Accounting & Finance Functions

• Day-to-Day Bookkeeping: Maintain accurate daily financial records and perform timely data entry in Tally (Sales, Purchases, Receipts, Payments, and Journal entries).
• GST & Compliance: Assist in the preparation, filing, and reconciliation of GST returns (GSTR-1, GSTR-3B, etc.) and ensure adherence to statutory requirements.
• Bank & Ledger Reconciliations: Perform regular bank reconciliations and manage accounts payable and receivable tracking.
• Expense Management: Verify expense vouchers, bills, and invoices against company policies prior to processing.

2. Administration & Procurement

• Vendor Management: Source, evaluate, and onboard new vendors; negotiate pricing and terms to ensure cost-effectiveness, and maintain strong vendor relationships.
• Office Procurement & Supplies: Handle end-to-end procurement of office supplies, pantry items, IT accessories, and utility essentials.
• Inventory & Stock Keeping: Maintain systematic stock records and inventory levels for stationery, hardware, and office supplies to prevent shortages.
• Office Operations & Coordination: Supervise and coordinate with the office assistant and housekeeping staff to ensure a well-maintained, clean, and organized workspace.
• Facility Maintenance: Coordinate with external maintenance service providers for office equipment, repairs, and facility upkeep.

Desired Candidate Profile

• Education: Bachelor's or Master's degree in Commerce (B.Com/M.Com) or related field.
• Experience: 1 to 4 years of proven experience in accounts and willing to work in general office administration.

Technical Skills

• Hands-on experience working with Tally Prime / Tally ERP 9.
• Working knowledge of GST filing and basic taxation.
• Proficiency in MS Office (MS Excel, Word).
• Go-getter, self-driven, and energetic with a proactive approach to problem-solving.
• Strong organizational and multi-tasking abilities in a fast-paced environment.
• Good written and verbal communication skills.
• High level of integrity, accuracy, and attention to detail.