Office Administrator

Superu Ai; Bengaluru; On-site; INR 250,000 - 380,000; Full time

Job summary

Superu Ai in Bengaluru is seeking a proactive Office Administrator to oversee day-to-day operations, ensuring a clean and secure working environment while coordinating facility maintenance and vendor relations.

You will manage office equipment, handle vendor payments, and support HR activities from recruitment to exit, working with banks, auditors, and external consultants as needed.

Qualifications

• 1-4 years of experience in office administration, vendor management, and HR support.
• Strong organizational and multitasking skills able to manage office operations, vendors, and HR processes independently.
• Familiarity with facility management, logistics coordination, and office equipment maintenance.
• Proactive problem-solving and ability to work in a fast-paced environment.

Responsibilities

• Oversee day-to-day operations of the office, ensuring a clean, safe, and functional working environment.
• Coordinate and manage facility maintenance and repairs, liaising with external vendors and service providers.
• Monitor and manage office equipment (copiers, printers, telecom systems).
• Handle vendor management including building networks, negotiating contracts, ensuring cost-effective solutions, empanelment, and maintaining vendor records.
• Arrange necessary logistics, such as venue selection, catering, audio-visual equipment, and accommodations.
• Maintain accurate records and files, both electronic and physical, ensuring confidentiality and data security.
• Handle vendor payments, expense tracking, and petty cash management.
• Coordinate with banks, auditors, and external consultants as needed.
• Support HR activities from recruitment to exit.

Skills

Office administration

Vendor management

HR support

Job description

Responsibilities:

• Oversee day-to-day operations of the office, ensuring a clean, safe, and functional working environment.
• Coordinate and manage facility maintenance and repairs, liaising with external vendors and service providers.
• Monitor and manage office equipment (copiers, printers, telecom systems).
• Handle vendor management including building networks, negotiating contracts, ensuring cost-effective solutions, empanelment, and maintaining vendor records.
• Arrange necessary logistics, such as venue selection, catering, audio-visual equipment, and accommodations.
• Maintain accurate records and files, both electronic and physical, ensuring confidentiality and data security.
• Handle vendor payments, expense tracking, and petty cash management.
• Coordinate with banks, auditors, and external consultants as needed.
• Support HR activities from recruitment to exit.

Key Requirements:

• 1-4 years of experience in office administration, vendor management, and HR support.
• Strong organizational and multitasking skills able to manage office operations, vendors, and HR processes independently.
• Familiarity with facility management, logistics coordination, and office equipment maintenance.
• Proactive problem-solving and ability to work in a fast-paced environment.