Office Administrator

Probeseven Betterlives; Arasur; On-site; INR 300,000 - 420,000; Full time

Benefits offered by this job

Health insurance

Job summary

Probeseven Betterlives is seeking an Office Administrator to manage office infrastructure, bookkeeping and procurement. You will support multiple teams, handle vendor relations, organize events, and ensure smooth daily operations from our Tamil Nadu location.

The role includes asset management, inventory control, and coordination of meetings, conferences, and travel arrangements, with responsibilities spanning IT support and housekeeping coordination.

Qualifications

• 2–3 years of experience in office administration or similar role.
• Experience with bookkeeping and vendor management.
• Ability to coordinate events, meetings and travel arrangements.
• Experience maintaining inventory and IT assets.

Responsibilities

• Administer office infrastructure and coordinate repairs, maintenance, and renovations.
• Track maintenance schedules and service contracts for timely upkeep.
• Manage office cash expenses, invoices, and financial reconciliation.
• Submit bills to auditing team on time for reconciliation.
• Negotiate contracts and terms with vendors; source new vendors.
• Organize events, meetings, conferences and travel arrangements.
• Coordinate logistics and provide on-site support for events.
• Maintain pantry and office supplies, stock levels and orders.
• Oversee outsourced work to ensure on-time, on-budget delivery.

Skills

Office administration

Vendor management

Bookkeeping

Asset management

Event coordination

IT support

Inventory control

Procurement

Tools

MS Office

Job description

As an Office Administrator, you will be managing our office infrastructure, cash expenses, bill keeping, vendor management, assets setup and maintenance, supporting other teams to organize events, conduct meetings & conferences. You will be performing bookkeeping functions, managing housekeeping staff, keeping inventory records, and reloading office supplies as needed.

Experience: 2 3 Years

Responsibilities:

Internal Office Administration:

• Maintain office infrastructure and ensure its proper functioning by coordinating repairs, maintenance, and renovations as needed.
• Effectively keep a track of the maintenance activities, schedules, and service contracts to ensure timely and efficient upkeep.
• Manage office cash expenses, keeping a meticulous record of all expenses, bills, and invoices.
• Submit required bills and invoices to the auditing team on time for financial reconciliation and reporting.
• Manage relationships with vendors, including negotiating contracts, pricing, and terms.
• Source and evaluate potential new vendors to ensure cost-effectiveness and quality of services or supplies.
• Assist other teams in organizing events, meetings, conferences, and travel arrangements, including booking venues, accommodations, and transportation.
• Coordinate logistics, prepare materials, and provide on-site support for events and meetings.
• Manage office essentials and pantry items, ensuring that all items are well-stocked and replenished as needed.
• Monitor inventory levels, place orders, and maintain relationships with suppliers.
• Manage outsourced jobs ensuring they are completed on time, within budget, and to the desired quality standards.

Office & IT Asset Management:

• Ensure the management and maintenance of Office & IT assets and inventory for optimal business performance.
• Maintain accurate records of Office & IT assets, track their usage, and coordinate repairs or replacements as required.
• Develop an efficient system for tracking and allocating the assets to employees.
• Conduct periodic audits to ensure proper asset management and prevent loss or misuse.

WP! & Sys Support Works:

• Provide support to the system admin team for any requirements or tasks needed to maintain the office's technology infrastructure.
• Support and troubleshoot internal systems PCs, Laptops, LAN, Wi-Fi, WAN, Internet, Firewalls, and other hardware devices when required.
• Follow up with clients for prompt renewals of WP payments every month.
• Supporting WP team for prompt renewal of WP! accounts with respective vendors and update records.

Perks and benefits

Health insurance