Mid Production Coordinator

Phantom FX; Mumbai; On-site; INR 650,000 - 900,000; Full time

Job summary

PhantomFX in Mumbai is seeking a VFX Production Coordinator to manage production workflows and liaise with directors, editors, VFX supervisors, and producers. You will help strategize tasks, track deadlines, and ensure on-time, on-budget delivery across departments.

The role requires 4+ years in VFX coordination, excellent written and verbal communication, and strong organizational skills. You will log notes, organize dailies, and coordinate client sessions while maintaining efficient production

Qualifications

• 4+ years experience as VFX Coordinator
• Excellent written and verbal communication skills
• Proven ability to prioritize conflicting tasks
• Basic understanding of live-action and CG-based visual effects workflows
• MS Office proficiency (Word, Excel, Project) and related tools

Responsibilities

• Track and manage workflow across departments to meet deadlines.
• Organize dailies, rounds, and meetings; log notes.
• Maintain production database with daily updates.
• Communicate information to crew and departments via in-person and email.
• Coordinate client sessions and dailies/meeting changes.
• Ensure clear communication from Supervisors to crew across departments.
• Identify and escalate issues to Producers and Supervisors.
• Take detailed production notes and review progress with Leads.
• Oversee client deliveries of temps and finals; coordinate edits with editorial.
• Manage resources and cross-department communication.
• Maintain a positive, proactive production office.

Skills

Organizational skills

Communication skills

Task prioritization

Team collaboration

VFX workflows understanding

File formats knowledge

MS Office

Avid

Lateral thinking

4+ years as VFX Coordinator

Tools

MS Office

Avid

Project

Job description

Open, inclusive, and equal are three words that sum up the work culture at PhantomFX. Our strength lies in our people; a dedicated team of creative professionals who work together to bring alive magic on screen. Our teams have delivered on some of the craziest deadlines, without taking eyes off the high bar of quality.

Job Description

The VFX Production Coordinator is central to visual effects project management. The liaison with all aspects of production and post‑production: Director, Editor, external VFX Supervisor and Producers, internal Producers and Supervisors as well as artists. Working closely with and on behalf of the internal VFX Producer they help strategize and implement tasks and targets crucial to the delivery of the project on time and on budget.

Responsibilities:

• Work with Producer, Leads and Supervisors to track and manage the workflow through the departments meeting internal and external deadlines
• Organize dailies, rounds and meetings, taking notes of supervisors and logging into the production software and following up on information as necessary
• Ensure production database is kept updated daily with notes and critical information before departing for the day
• Communicating information quickly and succinctly to crew and other departments in person as well as via e‑mail
• Communicating (directly or through the Production Assistant) client sessions and dailies/meeting changes
• Keep communication flowing from Supervisor to Leads and crew to all other departments
• Anticipate and communicate issues to Producer and Supervisor to resolve problems quickly
• Take detailed, comprehensive notes and review with Lead after dailies/rounds
• Maintain an accurate summary of progress from the previous day’s work by artists
• Oversee the execution of client deliveries of all temps and finals
• Manage edits along with the editorial department
• Manage resources and communicate coherently with other support departments
• Help to maintain a positive, upbeat and professional production office, being pro‑active and solution‑orientated
• Other ad hoc duties as may reasonably be expected

Requirements

• Highly organized
• Excellent written and verbal communication skills
• Proven ability to prioritize conflicting tasks
• Able to remain calm and confident in a fast‑paced environment
• Able to work within a team towards a common goal
• Basic understanding of live‑action and CG based visual effects workflows
• Basic understanding of common file formats and resolutions
• Looking for Experienced Candidate with at least 4+ yrs as VFX Coordinator
• Previous experience at Junior Production Coordinator or Production Assistant level
• Good knowledge of MS Office packages (including Word, Excel and Project)
• Basic Avid/editorial knowledge
• Lateral thinking skills