Production Coordinator

Phantom FX; Chennai District; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Relocation assistance

Job summary

PhantomFX is seeking a VFX Production Coordinator to centralize production management. You will liaise with Directors, Editors, VFX Supervisors, Producers and artists to strategize and implement tasks ensuring on-time, on-budget delivery with a focus on clear communication and meticulous note-taking.

Responsibilities include tracking workflows, maintaining production databases, coordinating client sessions, and supporting editorial and production teams.

Qualifications

• Highly organized and detail-oriented with strong written and verbal communication skills.

Responsibilities

• Track and manage workflow across departments to meet internal and external deadlines.
• Organize daily rounds, take notes, and log information into production software.
• Keep production database updated with notes and critical information daily.
• Communicate information clearly to crew and other departments via in-person and email.
• Coordinate client sessions and dailies/meeting changes through the Production Assistant.
• Maintain smooth communication from Supervisors to leads and crew across departments.
• Identify issues early and escalate to Producers and Supervisors for quick resolution.
• Take thorough notes and review progress with Leads after dailies.
• Oversee client deliverables and manage edits with editorial.
• Support other departments and maintain a positive production office atmosphere.

Skills

Organized

Communication

Prioritization

Teamwork

VFX workflow knowledge

MS Office

Avid

Note-taking

Problem solving

Tools

Avid

Excel

Project

Job description

Open, inclusive, and equal are three words that sum up the work culture at PhantomFX.Our strength lies in our people; a dedicated team of creative professionals who work together to bring alive magic on screen. Our teams have delivered on some of the craziest deadlines, without taking eyes off the high bar of quality.

Job Description

The VFX Production Coordinator is central to visual effects project management. The liaise with all aspects of production and post-production: Director, Editor, external VFX Supervisor and Producers, internal Producers and Supervisors as well as artists. Working closely with and on behalf of the internal VFX Producer they help strategize and implement tasks and targets crucial to the delivery of the project on time and on budget.

Responsibilities:

• Work with producers, Leads and Supervisors to track and manage the workflow through the departments meeting internal and external deadlines.
  
• Organize daily, rounds and meetings, taking notes of supervisors and logging into the production software and following up on information as necessary.
  
• Ensure the production database is kept updated daily with notes and critical information before departing for the day.
  
• Communicating information quickly and succinctly to crew and other departments in person as well as via e-mail
  
• Communicating (directly or through the Production Assistant) client sessions and dailies/meeting changes
  
• Keep communication flowing from Supervisor to Leads and crew to all other departments.
  
• Anticipate and communicate issues to the Producer and Supervisor to resolve problems quickly.
  
• Take detailed, comprehensive notes and review with Lead after dailies/rounds.
  
• Maintain an accurate summary of progress from the previous day’s work by artists.
  
• Oversee the execution of client deliveries of all temps and finals.
  
• Manage edits along with the editorial department.
  
• Manage resources and communicate coherently with other support departments.
  
• Help to maintain a positive, upbeat and professional production office, being pro-active and solution-orientated.
  
• Other ad hoc duties as may reasonably be expected
  

Requirements

• Highly organized
  
• Excellent written and verbal communication skills
  
• Proven ability to prioritize conflicting tasks
  
• Able to remain calm and confident in a fast-paced environment
  
• Able to work within a team towards a common goal
  
• Basic understanding of live-action and CG based visual effects workflows
  
• Basic understanding of common file formats and resolutions
  
• Looking for Experienced Candidate with at least 2 to 3 yrs as VFX Coordinator.
  
• Previous experience at Junior Production Coordinator or Production Assistant level
  
• Good knowledge of MS Office packages (including Word, Excel and Project)
  
• Basic Avid/editorial knowledge
  
• Lateral thinking skills
  
• Sophisticated work stations in employees' work areas to enhance productivity
  
• Employees can always have a healthy work life balance.
  
• We're off on even Saturdays, Festive holidays and Sundays.
  
• The staff and the management work together to create a positively-aligned, friendly, and energetic work environment.
  
• We provide Training in the workplace to enhance the employees' soft skills development, leadership abilities, and develop professional competencies as important as technical skills to help in personal & professional growth.
  
• The company carries out various entertainment events, stress buster activities, and ice-breaking sessions for newcomers to lighten up the work atmosphere and make working a fun-filled experience.
  
• Relocation assistance is provided to employees.