Marketing Coordinator/ EA

Osource India; Mumbai; On-site; INR 500,000 - 750,000; Full time

Job summary

Osource India in Mumbai is seeking a Marketing Coordinator to support calendars, meetings, and basic financial administration including SAP vendor bills and budget tracking for the team.

Key duties include calendar management, organizing meetings and logistics, handling documentation, and maintaining confidential records with strong MS Excel and PowerPoint skills to support reporting and MIS as needed.

Qualifications

• Graduate in Commerce, Business Administration, or related field.
• 36 years of relevant experience in a secretarial or administrative role.
• Basic understanding of billing, budgeting, and finance processes.

Responsibilities

• Manage executive/department calendars and schedule meetings.
• Coordinate meetings, logistics, and travel arrangements; prepare agendas and minutes.
• Process and track vendor bills and expenses in SAP; coordinate payments with accounts.
• Maintain organized filing systems and handle official correspondence with confidentiality.
• Prepare basic reports and MIS as required.

Skills

Organizational skills

Coordination skills

Attention to detail

MS Excel

MS PowerPoint

Communication skills

Discretion and integrity

Education

Commerce / Business Administration degree

Tools

SAP

Job description

Role & responsibilities

The Marketing Coordinator will be responsible for managing calendars, coordinating meetings and logistics, and supporting basic financial administration including bills and budget tracking for the team. The role requires strong organizational skills, attention to detail and a good understanding of financial documentation and processes.

1) Calendar Management

• Maintain and manage executive/department calendars
• Schedule meetings, appointments, and internal reviews
• Coordinate availability across stakeholders
• Ensure efficient time utilization and prevent scheduling conflicts

2) Meetings & Logistics

• Organize internal and external meetings
• Arrange meeting rooms, video conferencing facilities, and required materials
• Prepare and circulate agendas and meeting invites
• Record minutes and track action items
• Coordinate travel bookings and related logistics as required

3) Finance Coordination and Compliance

• Upload, process and track vendor bills and expense statements on SAP
• Coordinate with accounts team for payments and reimbursements
• Maintain records of invoices, approvals and contracts with vendors and ensure compliance
• Assist in monitoring departmental budgets and expenses
• Ensure timely submission of financial documents

  4) Documentation & Administration

  • Maintain organized filing systems (digital and physical)
  • Handle official correspondence and emails
  • Ensure confidentiality of sensitive information
  • Support preparation of basic reports and MIS when required

  Skills & Competencies Required:

  • Strong organizational and coordination skills
  • Attention to detail
  • Financial System and Budget awareness- SAP
  • Vendor Agreements and Addendums Management- Compliance
  • Proficiency in Microsoft Excel and PowerPoint
  • Effective communication skills
  • Professionalism and integrity
  • High discretion, reliability, and stakeholderhandling maturity

  Required Qualifications & Experience:

  • Graduate in Commerce, Business Administration, or related field
  • 36 years of relevant experience in a secretarial or administrative role
  • Basic understanding of billing, budgeting, and finance processes
  • Proficiency in MS Office (especially Excel)

  Job Location- Marin Lines , Mumbai