Executive Assistant

Sidhveda Hr Solutions; Mumbai; On-site; INR 800,000 - 900,000; Full time

Job summary

Sidhveda Hr Solutions in Mumbai (Parel) seeks an experienced Executive Assistant to support senior management with calendar, travel, and coordination.

The role requires 3+ years of EA experience, strong communication, and willingness to travel frequently. You will handle confidential information and prepare business communications.

This on-site role offers growth within a dynamic corporate environment.

Qualifications

• 3+ years as an Executive/Personal Assistant or Executive Coordinator.
• Graduate in any discipline; MBA is a plus.
• Excellent verbal and written communication.
• Proficiency in Microsoft Office and calendar management.
• Willingness to travel domestically and internationally.
• Strong organizational, multitasking and confidentiality skills.

Responsibilities

• Manage executive calendars, meetings, and travel schedules.
• Coordinate internal/external meetings and prepare MOMs.
• Screen calls and emails; act as primary liaison.
• Arrange domestic/international travel and events.
• Prepare reports, presentations, and dashboards.
• Support vendor coordination and office administration.

Skills

Verbal & written communication

Organization & multitasking

MS Office proficiency

Calendar management

Travel planning

Meeting coordination

Stakeholder management

Discretion & confidentiality

Work under pressure

Education

Graduate in any discipline

MBA (preferred)

Tools

Microsoft Office

Outlook

PowerPoint

Job description

Executive Assistant (EA)

Location: Parel, Mumbai

Experience: 3+ Years

Gender Preference: Male (Preferred)

Travel Requirement: Yes (Frequent travel with the Management)

Job Summary

We are looking for a proactive and highly organized Executive Assistant to provide comprehensive administrative and operational support to senior management. The ideal candidate should possess excellent communication, coordination, and time-management skills, with the flexibility to travel as required.

Key Responsibilities

Executive Support

• Manage the executive's calendar, meetings, appointments, and travel schedules.
• Coordinate internal and external meetings, prepare agendas, and record minutes of meetings (MOM).
• Screen calls, emails, and correspondence, ensuring timely responses.
• Act as the primary point of contact between the executive and internal/external stakeholders.

Travel & Event Coordination

• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
• Accompany the executive on business trips when required.
• Coordinate meetings, conferences, client visits, and business events.

Communication & Coordination

• Draft emails, reports, presentations, and business correspondence.
• Follow up with various departments on action items and project updates.
• Maintain confidentiality while handling sensitive information.

Documentation & MIS

• Prepare reports, presentations, and management dashboards.
• Maintain records, documents, contracts, and confidential files.
• Assist in preparing business reviews and management presentations.

Administrative Support

• Handle office administration and vendor coordination.
• Organize meetings, appointments, and business schedules.
• Support day-to-day operational activities as assigned.

Required Skills

• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Calendar and travel management.
• Meeting coordination and documentation (MOM).
• Strong interpersonal and stakeholder management skills.
• Ability to work under pressure and meet deadlines.
• High level of confidentiality and professionalism.

Preferred Candidate Profile

• Graduate in any discipline (MBA will be an added advantage).
• Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or Executive Coordinator.
• Experience supporting senior management, Directors, or CXOs.
• Willingness to travel frequently for business requirements.
• Male candidates are preferred for this role due to travel requirements.

Preferred Industry

• Corporate
• Manufacturing
• Infrastructure
• Construction
• Engineering
• Real Estate
• Retail
• FMCG
• Any reputed corporate organization

Salary

CTC: Up to 8-9 LPA (Based on experience and interview performance)

This role is ideal for candidates who are highly organized, proactive, and capable of handling executive-level responsibilities while supporting business operations efficiently.