Sr.Exe/Assistant Manager-Export / Import Logistics For Pharma Co.Pune

Veko Care; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Veko Care in Pune seeks an experienced logistics professional to manage end-to-end pharma export and import operations via air and sea. You will coordinate with freight forwarders, CHA, and carriers to ensure timely shipments and compliant documentation.

The role requires strong DGFT/ CDSCO/GMP/GDP knowledge, ERP/SAP proficiency, and a track record in MIS reporting and cost optimization. You will lead cross-functional teams to meet schedules and regulatory standards.

Qualifications

• Experience in pharma exports/imports and DGFT/compliance handling.
• Strong documentation and coordination capabilities across stakeholders.
• Ability to lead logistics operations with attention to detail and timeliness.

Responsibilities

• Manage end-to-end export/import logistics for pharma formulations via Air and Sea.
• Coordinate with freight forwarders, shipping lines, airlines, and CHA for timely shipment execution.
• Plan dispatch schedules based on production plans, customer requirements, and demand.
• Ensure smooth movement of consignments while meeting delivery commitments.
• Prepare and verify export/import documentation and ensure regulatory compliance.
• Negotiate freight rates and optimize logistics costs with partners.
• Collaborate with Production, QA, Regulatory Affairs, Commercial, Finance and Warehouse; prepare MIS reports.

Skills

Export Operations

Import Operations

EXIM Documentation

Customs Compliance

Air & Sea Freight

Pharma Supply Chain

Freight Negotiation

ERP/SAP Knowledge

Excel & MIS Reporting

Vendor Management

Tools

ERP/SAP

MIS Tools

Job description

Job Description

1. Export & Import Logistics Operations

• Manage end-to-end export and import logistics for pharmaceutical formulations through Air and Sea modes.
• Coordinate with freight forwarders, shipping lines, airlines, and Custom House Agents (CHA) for timely shipment execution.
• Plan dispatch schedules based on production plans, customer requirements, and market demand.
• Ensure smooth movement of consignments while meeting delivery commitments.

2. Customs Documentation & Compliance

• Prepare, verify, and maintain export/import documentation including Commercial Invoice, Packing List, Shipping Bill, Bill of Lading (BL), Air Waybill (AWB), Certificate of Origin (COO), SDF, ARE-1, and other statutory documents.
• Coordinate customs clearance activities with CHA and regulatory authorities.
• Ensure compliance with DGFT, Customs, CDSCO, ADC, and other applicable regulations.

3. Regulatory & Pharma Compliance

• Manage Assistant Drug Controller (ADC) clearance for pharmaceutical exports and imports.
• Ensure compliance with GMP, GDP, temperature-controlled shipments, dangerous goods regulations, and international pharmaceutical logistics standards.
• Verify that shipments meet all quality, regulatory, and customer documentation requirements.

4. Shipment Planning & Tracking

• Schedule shipments as per customer purchase orders, tender timelines, and production availability.
• Track shipments from dispatch to final delivery and provide regular status updates to stakeholders.
• Maintain shipment records for audits, statutory compliance, and internal reference.

5. Freight Management & Cost Optimization

• Negotiate freight rates and service agreements with logistics partners.
• Monitor freight costs and identify opportunities for logistics optimization.
• Verify freight invoices and resolve billing discrepancies with vendors.

6. Export Incentives & EXIM Management

• Handle Advance Authorization, EPCG, Duty Drawback, RoDTEP, and other export incentive schemes.
• Coordinate with DGFT, Finance, and external consultants for timely filing and claim processing.
• Maintain documentation related to export benefits and regulatory compliance.

7. Internal Coordination & Reporting

• Collaborate with Production, Quality Assurance, Regulatory Affairs, Commercial, Finance, and Warehouse teams to ensure smooth dispatch operations.
• Prepare and present MIS reports covering shipment status, customs clearance, freight costs, export performance, and incentive claims.
• Ensure departmental SOPs are implemented, reviewed, and updated periodically.
• Key Competency Required:
• Strong analytical and problem-solving skills.
• Excellent communication and coordination abilities.
• High attention to detail and documentation accuracy.
• Ability to work under pressure and meet shipment deadlines.
• Leadership, team management, and decision-making skills.
• Strong ethical values and compliance-oriented mindset

Key Skill :

• Export & Import Operations
• EXIM Documentation
• Customs & DGFT Compliance
• Air & Sea Freight Management
• Pharmaceutical Supply Chain
• ADC & CDSCO Regulatory Compliance
• Freight Negotiation & Cost Control
• ERP/SAP Knowledge
• MS Excel & MIS Reporting
• Vendor & Stakeholder Management