Manager- Export /Import Logistics(EU GMP)Pharma Formulation Plant Pune

Veko Care; Pune District; On-site; INR 500,000 - 900,000; Full time

Job summary

Veko Care in Pune is seeking an experienced Export & Import Logistics professional to manage end-to-end pharmaceutical logistics via air and sea, coordinate with freight forwarders, CHA, and shipping lines, and plan dispatches aligned with production and market demand.

You will ensure regulatory compliance (DGFT, CDSCO), handle customs documentation (invoice, packing list, BL, COO), monitor shipments, optimize costs, and collaborate across Production, QA, Regulatory, Commercial, Finance, and

Qualifications

• Experience in pharmaceutical export/import and regulatory compliance is preferred.
• Strong coordination and communication skills are essential.
• High attention to detail and accurate documentation practices.

Responsibilities

• Manage end-to-end export/import logistics for pharma products via Air and Sea.
• Coordinate with freight forwarders, CHA, shipping lines, and customs for timely shipments.
• Prepare and verify export/import documentation (invoice, packing list, BL, COO, ARE-1, etc.).
• Ensure DGFT, CDSCO, and other regulations are followed; obtain ADC/CDSCO clearances as needed.
• Plan dispatch schedules based on production plans and customer requirements; track shipments and provide status updates.

Skills

Analytical thinking

Communication

Documentation accuracy

Leadership

Tools

ERP/SAP Knowledge

MS Excel

Job description

Job Description

1. Export & Import Logistics Operations

• Manage end-to-end export and import logistics for pharmaceutical formulations through Air and Sea modes.
• Coordinate with freight forwarders, shipping lines, airlines, and Custom House Agents (CHA) for timely shipment execution.
• Plan dispatch schedules based on production plans, customer requirements, and market demand.
• Ensure smooth movement of consignments while meeting delivery commitments.

2. Customs Documentation & Compliance

• Prepare, verify, and maintain export/import documentation including Commercial Invoice, Packing List, Shipping Bill, Bill of Lading (BL), Air Waybill (AWB), Certificate of Origin (COO), SDF, ARE-1, and other statutory documents.
• Coordinate customs clearance activities with CHA and regulatory authorities.
• Ensure compliance with DGFT, Customs, CDSCO, ADC, and other applicable regulations.

3. Regulatory & Pharma Compliance

• Manage Assistant Drug Controller (ADC) clearance for pharmaceutical exports and imports.
• Ensure compliance with GMP, GDP, temperature-controlled shipments, dangerous goods regulations, and international pharmaceutical logistics standards.
• Verify that shipments meet all quality, regulatory, and customer documentation requirements.

4. Shipment Planning & Tracking

• Schedule shipments as per customer purchase orders, tender timelines, and production availability.
• Track shipments from dispatch to final delivery and provide regular status updates to stakeholders.
• Maintain shipment records for audits, statutory compliance, and internal reference.

5. Freight Management & Cost Optimization

• Negotiate freight rates and service agreements with logistics partners.
• Monitor freight costs and identify opportunities for logistics optimization.
• Verify freight invoices and resolve billing discrepancies with vendors.

6. Export Incentives & EXIM Management

• Handle Advance Authorization, EPCG, Duty Drawback, RoDTEP, and other export incentive schemes.
• Coordinate with DGFT, Finance, and external consultants for timely filing and claim processing.
• Maintain documentation related to export benefits and regulatory compliance.

7. Internal Coordination & Reporting

• Collaborate with Production, Quality Assurance, Regulatory Affairs, Commercial, Finance, and Warehouse teams to ensure smooth dispatch operations.
• Prepare and present MIS reports covering shipment status, customs clearance, freight costs, export performance, and incentive claims.
• Ensure departmental SOPs are implemented, reviewed, and updated periodically.

Key Competency Required:

• Strong analytical and problem-solving skills.
• Excellent communication and coordination abilities.
• High attention to detail and documentation accuracy.
• Ability to work under pressure and meet shipment deadlines.
• Leadership, team management, and decision-making skills.
• Strong ethical values and compliance-oriented mindset

Key Skill

• Export & Import Operations
• EXIM Documentation
• Customs & DGFT Compliance
• Air & Sea Freight Management
• Pharmaceutical Supply Chain
• ADC & CDSCO Regulatory Compliance
• Freight Negotiation & Cost Control
• ERP/SAP Knowledge
• MS Excel & MIS Reporting
• Vendor & Stakeholder Management