Manager - Executive Assistant

MALABAR GOLD & DIAMONDS; Kozhikode district; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

Malabar Gold & Diamonds is seeking a Senior Executive / Manager for the Chairman’s Office to provide strategic and administrative support, ensuring smooth operations and high‑level coordination.

The role demands strong organizational and analytical skills, with excellent English communication and the ability to manage meetings, prepare reports and dashboards, and ensure timely completion of tasks.

Qualifications

• 5+ years of experience in executive assistance or office management.
• Strong command of English (oral and written).
• Proven ability to plan, organize, and coordinate complex activities.
• Excellent interpersonal skills with a focus on rapport building.
• Proficient in drafting formal letters, reports, and presentations.

Responsibilities

• Streamline processes to improve workflow and efficiency.
• Build and maintain relationships with internal teams and external stakeholders.
• Collaborate with cross-functional teams to support initiatives.
• Plan schedules, manage records, and oversee critical information.
• Communicate clearly and professionally across channels.
• Coordinate physical and online meetings with agendas and logistics.
• Develop and track action plans for timely task execution.
• Monitor progress on projects and provide regular updates.
• Draft formal documentation and presentations with precision.
• Collect and analyze data to support decision-making and process improvements.

Skills

Executive support

English communication

Planning & organizing

Interpersonal skills

Report writing

Meeting management

Task monitoring

Data analytics

Job description

Senior Executive / Manager Chairman’s Office

Job Summary

The Senior Executive / Manager to the Chairman’s Office will provide strategic and administrative support to the Chairman, ensuring smooth operations, effective communication, and high-level coordination. This role demands strong organizational, analytical, and interpersonal skills, with the ability to streamline processes and manage both physical and virtual engagements.

Key Responsibilities

• Process Streamlining - Identify inefficiencies and implement improvements to enhance workflow.
• Rapport Building - Build and maintain strong relationships with internal teams and external stakeholders.
• Team Collaboration - Act as a dependable team player, supporting cross‑functional initiatives.
• Planning & Data Management - Organize schedules, manage records, and oversee critical information.
• Communication Skills - Deliver clear, professional communication across all channels.
• Meeting Coordination - Arrange and facilitate physical and online meetings, ensuring agendas and logistics are well‑prepared.
• Action Planning - Develop and track action plans to ensure timely execution of tasks.
• Monitoring & Follow‑up - Oversee progress on assigned projects and provide regular updates.
• Formal Documentation - Draft formal letters, reports, and presentations with precision.
• Analytics Support - Collect, analyze, and interpret data to provide insights that support decision‑making and process improvements.

Qualifications & Skills

• Minimum 5+ years of experience in executive assistance, office management, or a similar role.
• Strong command of English communication (oral and written).
• Proven ability to plan and organize effectively.
• Excellent interpersonal skills with a focus on rapport building.
• Proficiency in report writing and formal correspondence.
• Experience in managing meetings and schedules.
• Ability to monitor tasks and ensure timely completion.
• Strong analytical skills to interpret data, prepare dashboards, and support leadership decisions.