Manager, Corporate Services

Vistra; Mumbai; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Vistra in Mumbai seeks an experienced Company Secretary to manage incorporation and compliance for clients and Vistra entities. You will coordinate board and shareholder meetings, prepare agendas, notes and minutes, and ensure timely follow-up on actions.

Candidates should have 6–10 years of CS experience, CS qualification, and preferably LLB. You will liaise with directors, auditors, RTA/DP, maintain statutory books, and handle regulatory filings under ROC, RBI and SEBI when required.

Qualifications

• Ability to effectively execute tasks.
• Strong communication skills; collaborative and a team player.
• Culturally sensitive and experienced in dealing with multiple nationalities, business cultures.
• Proactive and flexible with a client service orientated attitude.
• Ability to deal with ambiguities and work within ill-defined boundaries.
• Ability to understand and interpret legal/regulatory concepts, attention to detail with the ability of multitasking.
• Ability to take ownership and mentor teams and create robust process and checklist for quality delivery.
• At least 6-10 years' Company Secretarial experience; Preferably from client service providing background.
• Any Bachelor’s degree and Company Secretary
• LLB will be an added advantage

Responsibilities

• Facilitate incorporation and post incorporation compliances of Company and LLPs for clients
• Convening and organising Board Meetings / Shareholder meetings for client & Vistra entities
• Efficiently and effectively preparing and finalizing Agenda, Notes to Agenda, Minutes of Board, General and various Committee Meetings for client entities
• Follow up on actions arising out of Board & Committee Meetings
• Liasoning with Foreign Directors, Auditors and other internal teams for completion of assigned task
• Tracking Compliances through the Compliance Calendar and ensuring completeness as per the stipulated timelines
• Ensuring compliance to all rules and regulations of ROC including various annual filings and representations
• Handling debt compliances, SEBI (LODR) filings, corporate restructuring and the RBI related requirements (FLA, FC-GPR, DI, FC-TRS etc)
• Maintenance of statutory books and registers under the Companies Act, 2013 and rules made thereunder
• Assisting in obtaining ISIN, PAN and Demat Account Opening for foreign body corporates and ensuring compliance under Companies Act, 2013
• Liasoning with RTA and DP and the Depository for ensuring the said service.

Skills

Communication

Team collaboration

Multitasking

Attention to detail

Education

Bachelor’s degree and Company Secretary (CS)

LLB advantage

Job description

Responsibilities

• Facilitate incorporation and post incorporation compliances of Company and LLPs for clients
• Convening and organising Board Meetings / Shareholder meetings for client & Vistra entities
• Efficiently and effectively preparing and finalizing Agenda, Notes to Agenda, Minutes of Board, General and various Committee Meetings for client entities
• Follow up on actions arising out of Board & Committee Meetings
• Liasoning with Foreign Directors, Auditors and other internal teams for completion of assigned task
• Tracking Compliances through the Compliance Calendar and ensuring completeness as per the stipulated timelines
• Ensuring compliance to all rules and regulations of ROC including various annual filings and representations
• Handling debt compliances, SEBI (LODR) filings, corporate restructuring and the RBI related requirements (FLA, FC-GPR, DI, FC-TRS etc)
• Maintenance of statutory books and registers under the Companies Act, 2013 and rules made thereunder
• Assisting in obtaining ISIN, PAN and Demat Account Opening for foreign body corporates and ensuring compliance under Companies Act, 2013
• Liasoning with RTA and DP and the Depository for ensuring the said service.

Qualification & Experience

• Ability to effectively execute tasks
• Strong communication skills; collaborative and a team player
• Culturally sensitive and experienced in dealing with multiple nationalities, business cultures.
• Proactive and flexible with a client service orientated attitude
• Ability to deal with ambiguities and work within ill-defined boundaries
• Ability to understand and interpret legal/regulatory concepts, attention to detail with the ability of multitasking.
• Ability to take ownership and mentor teams and create robust process and checklist for quality delivery.
• At least 6-10 years' Company Secretarial experience; Preferably from client service providing background.
• Any Bachelor’s degree and Company Secretary
• LLB will be an added advantage