Senior Associate- Company Secretary

VISTRA; Mumbai; On-site; INR 600,000 - 800,000; Full time

Benefits offered by this job

Hybrid work arrangement

Insurance benefits

Career prospects

Job summary

Vistra in Mumbai, India, is seeking a Senior Associate to join our Corporate Services team. This full-time, permanent role reports to the Assistant Manager and offers hybrid work arrangements with regional coverage to support our growth.

The role requires strong MS Office skills, customer service mindset, and ability to manage multiple priorities. Relevant CS qualification or law-CS background is considered advantageous, with 1–2 years of experience or Fresher options available.

Qualifications

• Confident, customer service oriented.
• Good organization, communication and interpersonal skills.
• Ability to manage priorities and deadlines.
• Ability to take ownership and responsibility.
• Good team player.
• Strong hold on Microsoft Office, Teams, Outlook, Word, Excel.
• Semi Qualified CS with 1-2 years of relevant experience or Qualified CS (fresher).
• Bachelor of Law with CS experience will also be considered.!

Responsibilities

• Preparing minutes / resolutions for AGM/board meetings using templates.
• Handling client entities as per offshore team instructions and providing Cosec support.
• Performs cosec and admin tasks; assists with standardized documents and forms.
• Ensures data maintenance in designated systems.
• Completes day-to-day and bulk work requests; updates trackers/timesheets in real time.
• Coordinates with offshore team; participates in weekly check-ins; provides data/reports as requested.

Skills

Microsoft Office

Data entry

Communication

Customer service

Time management

Education

Semi-Qualified CS

Qualified CS (fresher)

Bachelor of Law with CS

Tools

Microsoft Excel

Microsoft Word

PowerPoint

DocuSign

Job description

Its never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business - to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we're absolutely committed to building a culture where our people can do just that

We have an exciting opportunity for you to join our team as Senior Associate. Reporting to the Assistant Manager, this full-time and permanent position is based in Mumbai, India and offers regional coverage, allowing you to make a significant impact to our Corporate Services and its' growth.

Key responsibilities:

• Preparing minutes / resolution regarding annual general meeting, board meetings related to change in director/ officer/ secretary/ UBO/ registered office, etc. with the use of predefined country specific templates.
• Handling client entities as per the instructions given by the offshore team (VLO/Market)/ line manager and providing requisite Cosec support.
• Performing cosec and cosec admin tasks and assisting with the preparation of standardized documentation and forms, DocuSign, structure charts, etc.
• Ensuring data maintenance by accurately updating required data and documents into the designated systems.
• Completing work requests received on day-to-day basis as well as bulk requests (handling work prioritization) and updating the relevant trackers and timesheets on real time basis.
• Completing ad hoc activities as requested by offshore team.
• Day-to-day co-ordination with the offshore team including active participation in weekly check-in calls and keeping line manager updated and informed and provide data/reports, as requested.

Key requirements

• Confident, customer service oriented
• Good organization skills, communication skills and interpersonal skills
• Manage priorities and deadlines
• Ability to take ownership and responsibility
• Good team player
• Strong hold on Microsoft office, Teams, Outlook, Word, Excel and an ability to work with different applications within the system.
• Semi-Qualified CS with 1-2 years of relevant experience / Qualified CS (fresher), preferably from client service providing background or a candidate with working experience in BPO / KPO.
• Required – Semi qualified CS / Qualified CS (fresher), Bachelor of Law with CS experience will also be considered.

Company Benefits:

At our GDH office, we believe in putting our employees' well-being first! We offer a hybrid working arrangement.

Additionally, we provide attractive insurance benefits, excellent job exposure and career prospects.