Manager / AGM / DGM For Contracts & Billing

Raunak Group

Mumbai, Thane

On-site

INR 4,000,000 - 7,000,000

Full time

14 days+

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Job summary

Raunak Group in Thane, Mumbai invites an experienced professional to lead Contracts, Pre-Contract, Tendering, and Contractor Billing for large-scale residential, commercial, and township projects. You will ensure contracts are sound, awarded competitively, and properly administered, while controlling costs and managing variations, disputes, and final accounts.

Reporting to Head Commercial, the role requires 10–15+ years of experience in Civil engineering contracts, with MBA/PG in Construction

Qualifications

Bachelor of Engineering in Civil Engineering is required.
MBA or PG in Construction Management preferred.
10–15+ years of experience in contracts within real estate/construction.
Experience with large-scale residential, commercial, township projects.

Responsibilities

Lead pre-contract, tendering and evaluation for large real estate projects.
Draft and finalize contracts with legal and project teams.
Oversee contractor billing, RA bills and schedule payments.
Manage variations, claims and EOTs with risk controls.
Provide MIS reporting and cross-functional coordination.

Skills

Tendering

Contract Management

Billing

Negotiation

Cost Control

MIS & Reporting

Education

B.E./B.Tech Civil Engineering

MBA / PG in Construction Management / Quantity Surveying / Contracts Management

Tools

ERP / SAP / Oracle

Job description

JOB DESCRIPTION

Manager / AGM / DGM Contracts & Billing

Department: Commercial / Contracts

Industry: Real Estate & Construction

Location: Thane, Mumbai

Experience: 10 to 15+ Years, depending on designation

Qualification: B.E./B.Tech Civil Engineering

Preferred: MBA / PG in Construction Management / Quantity Surveying / Contracts Management

Project Exposure: Large-scale Residential, Commercial, Mixed-Use, High-Rise & Township Projects

Reporting To: Head Commercial / VP Commercial / Director

1. JOB PURPOSE

To lead and manage Contracts, Pre-Contract, Tendering, Commercial Evaluation, Contractor Billing and Contract Administration for large-scale real estate construction projects.

The role will be responsible for ensuring that all contracts are commercially sound, competitively awarded, properly administered and accurately billed, while controlling project costs, contractual risks, variations and claims.

The position will work closely with Projects, QS, Planning, Procurement, Design, Finance, Legal, Consultants, Contractors and Senior Management.

2. WORK BIFURCATION

Work AreaResponsibilityIndicative WeightagePre-Contract & TenderingTender strategy, RFQ/RFP, BOQ, tendering & bid management20%Techno-Commercial EvaluationBid evaluation, rate analysis, benchmarking & negotiations15%Contract FinalizationContract drafting, negotiations, LOI/LOA & work orders10%Contractor BillingRA Bills, measurements, certification, reconciliation & payments25%Contract AdministrationVariations, claims, EOT, amendments & compliance15%Commercial & Cost ControlBudget, committed cost, cost variance & savings10%MIS & Stakeholder ManagementCommercial MIS, reviews & cross-functional coordination5%

3. DETAILED RESPONSIBILITIES

A. PRE-CONTRACT & TENDERING

Develop tendering strategy based on project requirements, timelines and budget.
Prepare and manage RFQs, RFPs, BOQs, tender specifications and commercial conditions.
Define appropriate contract packages for:

Civil Works
MEP Works
Finishing Works
Infrastructure
Waterproofing
Faade
Specialist Works
Other project-specific packages

Prepare tender schedules and procurement timelines.
Identify and prequalify suitable contractors/vendors.
Maintain an updated database of approved contractors.
Float tenders and manage the complete bidding process.
Conduct pre-bid meetings and coordinate technical/commercial clarifications.
Ensure proper documentation and transparency throughout the tender process.

4. TECHNO-COMMERCIAL EVALUATION

Scrutinize technical and commercial bids in coordination with Project and Design teams.
Prepare detailed Comparative Statements (CS).
Carry out rate analysis and market benchmarking.
Analyze contractor quotations, exclusions, assumptions and deviations.
Identify abnormal rates and commercial risks.
Evaluate alternative construction/procurement options.
Conduct commercial negotiations with contractors.
Identify opportunities for cost optimization and value engineering.
Prepare recommendation notes for management approval.

5. CONTRACT FINALIZATION & AWARD

Draft, review and finalize contracts in coordination with Legal and Project teams.
Ensure appropriate contractual terms and conditions are incorporated.
Negotiate:

Contract value
Payment terms
Milestones
Retention
Security deposit / Performance Security
Mobilization advance
Defect Liability Period
Liquidated damages
Insurance
Warranty obligations
Variation provisions
Escalation provisions
Termination clauses
Dispute resolution provisions

Prepare and issue LOI / LOA / Work Orders after required approvals.
Ensure timely execution of contracts before commencement of work.
Maintain a comprehensive Contract Register.

6. CONTRACTOR BILLING MAJOR RESPONSIBILITY

RA Bill / Running Account Bill Management

Review and verify contractor RA Bills against approved contracts/work orders.
Verify quantities and measurements submitted by contractors.
Check billed quantities against:

BOQ
Approved drawings
Site measurements
Work orders
Approved variations

Coordinate with QS/Site teams for measurement certification.
Verify contractual rates and applicable approved rates.
Check mobilization advances, recoveries and deductions.
Verify retention money and other contractual deductions.
Check applicable statutory deductions and compliance.
Review escalation claims wherever contractually applicable.
Verify extra items, substituted items and deviation quantities.
Ensure bills are processed within defined timelines.
Identify discrepancies and resolve billing issues with contractors and project teams.

Billing Control

Maintain Contract Value vs Certified Value vs Paid Value.
Monitor work executed against contracted quantities.
Track outstanding contractor bills.
Monitor advances and recoveries.
Maintain contractor-wise billing records.
Ensure proper documentation for audit and management review.

7. VARIATION / EXTRA ITEM MANAGEMENT

Review all proposed variations and extra items.
Validate the requirement with Project and Design teams.
Check contractual entitlement.
Conduct rate analysis for extra/substituted items.
Obtain required technical and commercial approvals.
Maintain a Variation / Change Order Register.
Monitor cumulative impact of variations on contract value.
Ensure no unauthorized work or commercial commitment is made.
Assess the impact of variations on project budget and completion cost.

8. CONTRACT ADMINISTRATION

Monitor compliance with contractual terms and conditions.
Track contractor obligations and deliverables.
Manage contractual correspondence and notices.
Review contractor claims and counterclaims.
Assess contractual risks and potential financial exposure.
Manage amendments and supplemental agreements.
Monitor:

EOT claims
Delay-related claims
LD provisions
Defects
Performance obligations
Warranty obligations
Insurance
Security deposits

Coordinate with Legal on contractual disputes and claims.
Ensure proper documentation of all contractual decisions.

9. FINAL BILL & CONTRACT CLOSURE

Review and certify contractor final bills.
Reconcile total quantities executed against the contract.
Close all approved variations and extra items.
Verify recovery of advances and outstanding amounts.
Ensure completion documentation is received.
Verify retention and security deposit requirements.
Close pending claims and commercial issues.
Prepare final account statements.
Ensure timely closure of contracts after project completion.

10. COMMERCIAL & COST CONTROL

Monitor project-wise contractual commitments.
Track Budget vs Awarded Cost vs Executed Cost vs Forecast Cost.
Identify cost overruns and commercial risks.
Monitor committed and uncommitted costs.
Provide commercial inputs during project budgeting.
Conduct cost benchmarking for major packages.
Identify cost-saving opportunities.
Support value engineering initiatives.
Monitor financial impact of variations and claims.
Provide management with early warnings on potential cost escalation.

11. MIS & MANAGEMENT REPORTING

Prepare and maintain regular commercial MIS covering:

Tender Status
Tender Savings
Contract Award Status
Contract Register
Contractor Billing Status
RA Bill Status
Outstanding Bills
Contract Value vs Certified Value
Variations / Extra Items
Claims & EOT
Cost Variance
Contractor Advances & Recoveries
Final Bill Status
Contract Closure Status

Present commercial updates to senior management during periodic review meetings.

12. CROSS-FUNCTIONAL COORDINATION

The role will work closely with:

Projects / Site Team

Measurements
Work progress
Variations
Contractor performance

Quantity Surveying / Costing

BOQ
Rates
Measurement
Billing
Cost control

Planning

Project schedule
Delays
EOT
Progress-linked commercial matters

Design / Architecture

Drawings
Specifications
Design changes
Technical clarifications

Procurement

Vendor development
Procurement strategy
Material/service packages

Finance & Accounts

Payments
Advances
Recoveries
Retention
Financial reconciliation

Legal

Contract conditions
Claims
Disputes
Amendments
Contractual notices

13. KEY SKILLS

Technical / Commercial Skills

Pre-Contract Management
Tender Management
Contract Management
Contractor Billing
Quantity Verification
BOQ & Rate Analysis
Techno-Commercial Evaluation
Contract Drafting & Review
Variation / Change Order Management
Claims Management
EOT & Delay Management
Cost Control
Final Account Settlement
Vendor / Contractor Management
Commercial MIS

Software Skills

MS Excel Advanced
MS Office
ERP / SAP / Oracle Preferred
Knowledge of project/commercial management systems Preferred

14. BEHAVIOURAL COMPETENCIES

Strong commercial acumen
Excellent negotiation skills
Analytical and numerical ability
Strong attention to detail
Decision-making ability
Problem-solving approach
Contractual and risk awareness
Strong communication skills
Stakeholder management
Team leadership
Ability to work under tight project timelines
High level of ownership and accountability

15. KEY PERFORMANCE INDICATORS KPIs

Pre-Contract

Tender completion within planned timelines
Competitive tendering and cost savings
Quality of contractor evaluation
Timely contract award

Contracts

Timely execution of contracts
Contractual compliance
Reduction in contractual risks
Effective claim and variation management

Billing

Accuracy of RA Bill certification
Timely processing of contractor bills
Reduction in billing discrepancies
Effective reconciliation of quantities and payments

Commercial

Budget adherence
Cost savings / optimization
Control of variations
Effective recovery of advances and deductions

Closure

Timely final bill settlement
Contract closure within defined timelines
Resolution of outstanding commercial issues

16. IDEAL CANDIDATE PROFILE

The ideal candidate should have strong hands-on experience in Contracts + Billing + Pre-Contract/Tendering within a reputed real estate developer or construction organization.

Preferred Project Experience