Manager

Gus Education (India) Llp; Hyderabad; On-site; INR 1,200,000 - 2,000,000; Full time

Benefits offered by this job

Medical insurance

Cab facility within 30 km radius

Generous leave policy

Job summary

GUS Education India (GEI) is seeking a capable Head of Timetabling to lead scheduling operations across university campuses, ensuring efficient timetabling, data reporting, and space planning. You will supervise a team and coordinate with Onshore stakeholders to align schedules with institutional needs.

The role requires a bachelor's degree with 8-10 years in office administration and scheduling in higher education, plus strong communication and leadership abilities.

Qualifications

• Bachelor's degree or equivalent required.
• Experience in scheduling or timetabling in education is highly desirable.
• Strong communication and interpersonal skills required.

Responsibilities

• Oversee University scheduling operations across Course & Campus Areas.
• Lead Student & Classing Group Management and data reporting.
• Manage data integrity and scheduling systems; drive continuous improvement.

Skills

Scheduling & Timetabling

Stakeholder management

Data reporting

Team leadership

Communication skills

Problem solving

Adaptability

Education

Bachelor's degree or equivalent

Law/Business/Admin (desirable)

Tools

Scheduling software

MS Office

Job description

Business Reporting Dashboards & Reporting Data Management & Analysis Data Reporting (MIS) People Management Stakeholder and People Management

Graduation/Equivalent Course

Working Language

Job Description

JOBDESCRIPTION

JobTitle

Date

10-Sept-24

Function

Scheduling Operations

Head of Timetabling

ReportingTo

JDApprovedby

Director Scheduling

Brand

ULAW

WorkLocation

About GUS Education India (GEI)

GUS Education India (GEI) is the education arm of Global University Systems, a leading European Education conglomerate. Established in 2017, GEI boasts a portfolio of over 35 Institutions and collaborates with prestigious universities and institutions worldwide, offering educational services that enhance their operations and impact.

Nature of The Job

• The manager has a level II position in the organizational hierarchy, reporting directly to the University Services COE Lead.
• To oversee University scheduling operations across Course & Campus Areas
• Student & Classing Group Management
• PD
• Corporate & Data Reporting and Measurements
• Utilisation of Space and Planning
• Systems Administration & Data Integration / Integrity

JobPurpose

To oversee scheduling operations across all university campuses with a focus on Reporting & Data Systems Administration & Data / Integrity . Set objectives, guide and lead the team, and ensuring effective communication. To develop and maintain schedules, resolve conflicts, and collaborate with departments to align schedules with organizational needs. The role involves analyzing data to optimize resources, using scheduling tools for accuracy, ensuring policy compliance, and providing regular reports. Continuous improvement and process optimization are key, requiring strong organizational, analytical, and leadership skills to manage multiple tasks and priorities efficiently.

Organizational Structure

19 Team Members

Key Accountability

Actions

Process Knowledge

• To further all round knowledge in both business school & other schools
• To oversee University scheduling operations across Course & Campus Areas
• Student & Classing Group Management
• PD
• Corporate & Data Reporting and Measurements
• Utilization of Space and Planning
• Systems Administration & Data Integration / Integrity

Colleague Support

• Maintain & Provide support across a selected number of departments including Hyderabad colleagues.
• Deputise and work in tandem with Manager - Quality / Non-Teaching & Assessment Scheduling

Stake Holder Management

• Continue and maintain working relationships with Onshore stakeholders

Training & Development

• Build knowledge on all schools that support the University.

Team Management

• Provide first line support for colleagues across all departments & projects that you are assigned too.

Desired Profile

Qualification

• Bachelor's degree or equivalent
• Law/Business/Admin Subject area (desired)
• Customer Service training

Skills

• Virtual platform capability (zoom, teams etc)
• Excellent oral and written communication skills
• Professional telephone manner
• Reliability and professionalism always
• Ability to work well with a wide range of people and environments.
• Proactive in approach and able to use own initiative.
• Team player
• Flexible approach to work
• Excellent interpersonal skills
• Self-motivated
• Able to deal with high volumes of tasks simultaneously.
• Meticulous attention to detail
• Organised/Methodical
• Able to deal calmly with difficult situations.
• A willingness to adopt a flexible approach to work particularly concerning meeting time limits and time frames for advising.
• Able to maintain a high level of confidentiality.
• A willingness to undergo training and development pertinent to the post

Relevant

Experience

• Experience of 8 -10 working in a busy office administration role
• Experience of working on scheduling or timetabling in a large University or Higher Education provider would be highly desirable

GUS Values

• GEI is an equal opportunity employer and encourages applicants from diverse backgrounds to apply.
• There is an expectation that employees will maintain the values of the Group and will comply with the code of conduct as well as equality, diversity, health, safety policies of the company.
• At GUS Education India, GEI we truly believe that diverse culture, backgrounds, and experiences drive innovation.
• This role is a full-time position with a competitive salary and benefits package.
• The company offers comprehensive medical insurance to its employees, which includes hospitalization, accidental insurance, term insurance and Gratuity, which is over and above the compensation.
• To make the daily commute easier, safer, and less stressful, the company provides cab facilities to its employees to and from the workplace within 30 kilometres radius.
• The company acknowledges the importance of mental and physical well-being and the need for rest and relaxation. Workdays are Monday to Friday and a comprehensive leave package for employee well-being is offered, which include 10 days of medical leave, 6 days of casual leave, 18 days of earned leave, 1 day of Happiness Leave, apart from 10 days of statutory leave, totaling to 45 days’ time off in a year.