Specialist - Scheduling

Gus Education (India) Llp; Hyderabad; On-site; INR 600,000 - 800,000; Full time

Benefits offered by this job

Medical insurance

Cab facilities within 30 kilometers

45 days annual leave + statutory leave

Job summary

GUS Education India invites applications for the Timetabling Specialist position to coordinate and optimize academic scheduling across campuses. The role focuses on developing and maintaining timetables, aligning staff workloads, and supporting room bookings and assessments to improve overall timetabling efficiency.

We value strong organizational skills, attention to detail, and collaboration with university departments to enhance the student experience and timetable accuracy.

Qualifications

• 1+ years of workforce management experience.
• Experience in higher education or a related field preferred.
• Excellent and effective oral and written communication.
• Analytical problem-solving skills.
• Ability to handle high volumes of tasks simultaneously.
• Strong organization and prioritization abilities.
• Commitment to continual improvement.

Responsibilities

• Plan and manage the academic timetable in collaboration with the Campus Management team, ensuring efficient resource use across all sites.
• Schedule academic team workloads, enhance student experience through improved timetable accuracy and publication, and ensure coordinated planning for related activities such as assessments and room bookings.
• Support university-wide initiatives to improve the timetabling service as the University’s portfolio expands.
• Collaborating with campus management and academic staff to develop and maintain the academic timetable, ensuring efficient use of resources like classrooms, staff, and equipment.

Job description

• GUS Education India (GEI) is the education arm of Global University Systems, a leading Global Education conglomerate. Established in 2017, GEI boasts a portfolio of over 35 Institutions and collaborates with prestigious universities and institutions worldwide, offering educational services that enhance their operations and impact.
• The Timetabling Specialist manages and coordinates academic scheduling within a university. Key duties include developing and maintaining the academic timetable, managing staff workload, enhancing the student experience through improved timetables, coordinating operational tasks like room bookings and assessments, and supporting institutional initiatives to improve the timetabling system. The role demands strong organizational skills, attention to detail, and collaboration with university departments and stake holders.
• Plan and manage the academic timetable in collaboration with the Campus Management team, ensuring efficient resource use across all sites. Schedule academic team workloads, enhance student experience through improved timetable accuracy and publication, and ensure coordinated planning for related activities such as assessments and room bookings. Support university-wide initiatives to improve the timetabling service as the University’s portfolio expands.

Collaborating with campus management and academic staff to develop and maintain the academic timetable, ensuring efficient use of resources like classrooms, staff, and equipment.

• Should be able to read through the year planner to analyze upcoming scheduling.
• Utilizing timetabling software effectively, ensuring the team is proficient in its use, and exploring ways to enhance scheduling processes through technology.

To assist colleagues in the design, construction, production and scheduling of course timetables and assessments taking careful account of the academic requirements of the programs concerned.

To plan and create schedules for live assessments such as Oral Skills based on assessment calendars and regulations.

• Responsible for monitoring Timetabling related inboxes daily including ad-hoc room bookings; dealing with both internal and external customers.
• To monitor the Campus Room Bookings inbox aiding and support to third parties utilizing ULaw’s accommodation and external bodies wishing to hire accommodation.

Student & Staff Experience Enhancement

• To oversee the administration and recording of academic staff absences for sickness, holidays and other reasons, referring decisions to the Head of Tutors and liaising with the People team where they fall outside current University Policy or guidelines.

Operational Coordination

• Ensuring that timetabling is aligned with and informs other operational tasks such as room bookings, assessment scheduling, and the distribution of course materials.
• To promote and sustain a constructive, supportive, and friendly working relationship with all customers, external and internal, immediate, and senior management and other work colleagues.
• Identifying areas for process improvement and implementing best practices to enhance the efficiency and effectiveness of the scheduling process.
• In addition to the responsibilities listed above, the job holder may be required to perform other duties as assigned by Team Leaders and Operational Managers.
• Excellent and effective oral and written communication.

Analytical approach to problem solving

Able to deal with high volumes of tasks simultaneously

Excellent interpersonal skills and team working skills

Organized with excellent prioritization skills

Commitment to continual improvement

Relevant

Experience

1 plus years of Work force Management experience

Experience in higher education or a related field is preferred

GUS Values

• The expectation is that employees will maintain the values of the Group and will comply with the code of conduct as well as equality, diversity, health, and safety policies of the company.
• GEI is an equal opportunity employer and encourages applicants from diverse backgrounds to apply
• At GUS Education India, GEI we truly believe that diverse culture, backgrounds, and experiences drive innovation.
• This role is a full-time position with a competitive salary and benefits package.
• The company offers comprehensive medical insurance to its employees, which includes hospitalization, accidental insurance, term insurance and Gratuity, which is over and above the compensation.
• To make the daily commute easier, safer, and less stressful, the company provides cab facilities to its employees to and from the workplace within 30 kilometers radius.
• The company acknowledges the importance of mental and physical well-being and the need for rest and relaxation. Workdays are Monday to Friday and a comprehensive leave package for employee well-being is offered, which include 5 days of medical leave, 5 days of casual leave, 24 days of earned leave, 1 day of Happiness Leave, apart from 10 days of statutory leave, totaling to 45 days’ time off in a year.