Senior Associate - Scheduling

Gus Education (India) Llp; Hyderabad; On-site; INR 600,000 - 800,000; Full time

Benefits offered by this job

Medical insurance

Cab facilities to workplace

Comprehensive leave package (45 days)

Job summary

GUS Education India (GEI) invites applications for the Timetabling Senior Associate to manage and coordinate academic scheduling across delivery modes and sites. You will develop and maintain the timetable, manage staff workload, and support room bookings and assessments to improve timetabling accuracy and publication timelines.

Working with the Campus Management team, you will ensure timetabling informs operational activities, maintain policy awareness, and drive continuous improvement in

Qualifications

• Bachelor's degree in a related field is required.
• 3-4 years of experience in workforce management or timetabling is preferred.
• Excellent oral and written communication skills and strong organizational abilities.

Responsibilities

• Develop and maintain the academic timetable across delivery modes and sites.
• Coordinate staff workload and timetable-related tasks including room bookings and assessments.
• Enhance student experience by improving timetable accuracy, format, and publication timelines.

Skills

Communication

Interpersonal skills

Team working

Organized with prioritization

Commitment to continual improvement

Education

Bachelor's degree in a related field

Job description

• GUS Education India (GEI) is the education arm of Global University Systems, a leading Global Education conglomerate. Established in 2017, GEI boasts a portfolio of over 35 Institutions and collaborates with prestigious universities and institutions worldwide, offering educational services that enhance their operations and impact.

Nature of The Job

• The Timetabling Senior Associate manages and coordinates academic scheduling within a university. Key duties include developing and maintaining the academic timetable, managing staff workload, enhancing the student experience through improved timetables, coordinating operational tasks like room bookings and assessments, and supporting institutional initiatives to improve the timetabling system. The role demands strong organizational skills, attention to detail, and collaboration with university departments and stake holders.

JobPurpose

• The role involves coordinating with the Campus Management team to plan and schedule the academic timetable efficiently across all delivery modes and sites. It includes managing the academic team’s workload in the university's timetabling system, enhancing the student experience by improving timetable accuracy, format, and publication timelines. The role also ensures seamless planning to support related operational activities like assessments, room bookings, and materials distribution. Additionally, the role supports university-wide initiatives aimed at improving the timetabling service and identifying solutions as the university's portfolio evolves.

Organizational Structure

Manager

Senior Associate

Key Accountability

Actions

Academic Timetable Planning

• Collaborating with campus management and academic staff to develop and maintain the academic timetable, ensuring efficient use of resources like classrooms, staff, and equipment.
• To assist colleagues in the design, construction, production and scheduling of course timetables and assessments taking careful account of the academic requirements of the programs concerned.
• To plan and create schedules for live assessments such as Oral Skills based on assessment calendars and regulations.

Student & Staff Experience Enhancement

• To oversee the administration and recording of academic staff absences for sickness, holidays and other reasons, referring decisions to the Head of Tutors and liaising with the People team where they fall outside current University Policy or guidelines.
• Continuously seeking ways to improve the accuracy, format, and timely publication of timetables to enhance the student experience.

Operational Coordination

• Ensuring that timetabling is aligned with and informs other operational tasks such as room bookings, assessment scheduling, and the distribution of course materials.
• To maintain an understanding of the University Timetabling Policy and the framework of rules regarding individual room use.

Desired Profile

Qualification

• Bachelor's degree in a related field
• Overall, 3 - 4 years of experience

Skills

• Excellent and effective oral and written communication.
• Excellent interpersonal skills and team working skills.
• Organized with excellent prioritization skills.
• Commitment to continual improvement.

Relevant

Experience

• 1 plus years of Work force Management experience

GUS Values

• The expectation is that employees will maintain the values of the Group and will comply with the code of conduct as well as equality, diversity, health, and safety policies of the company.
• GEI is an equal opportunity employer and encourages applicants from diverse backgrounds to apply
• At GUS Education India, GEI we truly believe that diverse culture, backgrounds, and experiences drive innovation.
• This role is a full-time position with a competitive salary and benefits package.
• The company offers comprehensive medical insurance to its employees, which includes hospitalization, accidental insurance, term insurance and Gratuity, which is over and above the compensation.
• To make the daily commute easier, safer, and less stressful, the company provides cab facilities to its employees to and from the workplace within 30 kilometers radius.
• The company acknowledges the importance of mental and physical well-being and the need for rest and relaxation. Workdays are Monday to Friday and a comprehensive leave package for employee well-being is offered, which include 5 days of medical leave, 5 days of casual leave, 24 days of earned leave, 1 day of Happiness Leave, apart from 10 days of statutory leave, totaling to 45 days’ time off in a year.