Junior HR Executive (US Staffing)

DataSync Tech Pvt Ltd; Kolkata District; On-site; INR 350,000 - 520,000; Full time

Benefits offered by this job

Health insurance

Cab drop facilities

Dynamic work culture

Job summary

DataSync Tech Pvt Ltd in Kolkata is seeking a proactive Junior HR Executive to join our HR Operations team. You will handle day-to-day HR administration, onboarding, and compliance activities tailored to US staffing operations.

The role requires knowledge of US work authorizations (OPT, CPT, H-1B, Green Card) and experience drafting HR letters. You will support onboarding, offboarding, and maintaining HR records to ensure accurate, compliant processes.

Qualifications

• Education: Bachelor’s degree in HR, Business Admin or related field.
• Experience: 1–3 years in HR Operations/HR Generalist in US staffing.
• Immigration & compliance: knowledge of US visas and tax terms.
• Communication: excellent verbal and written English.
• Tools: proficiency in MS Office.
• Flexibility: willing to work US night shifts.

Responsibilities

• US Compliance & Work Authorizations: verify work authorization status and track visa timelines.
• Documentation & HR Operations: draft HR letters and maintain digital employee files.
• Onboarding & Offboarding: facilitate onboarding and conduct HR orientations.

Skills

English communication

HR documentation

Education

Bachelor's degree in HR or related field

Tools

MS Office

Job description

Shift: Night Shift / US Hours (6:30 PM 3:30 AM IST)

Employment Type: Full-time

About the Role

We are seeking a proactive Junior HR Executive to join our HR Operations team. In this role, you will handle day-to-day HR administration, onboarding, and compliance activities specifically tailored to US Staffing operations.

If you have a solid understanding of US Work Authorizations (OPT, CPT, H-1B, Green Card, GC-EAD, etc.), hands-on experience in drafting formal HR correspondence, and a passion for managing talent operations, we would love to connect with you!

Key Responsibilities:

• US Compliance & Work Authorizations:
  • Verify candidate work authorization status (OPT/CPT, H-1B, TN, E-3, Green Card, US Citizen, L2-EAD, H4-EAD) and ensure compliance with US immigration regulations.
  • Assist with tracking visa expiration dates, STEM extension timelines, and status changes.
  • Collect, verify, and archive I-9 forms and right-to-work documentation.
• Documentation & HR Operations:
  • Draft and issue official HR documents, including Offer Letters, Employment Agreements, Client Assignment Letters, Experience Letters, and Verification Letters.
  • Maintain and update digital employee files, trackers.
  • Assist in generating monthly/quarterly HR reports and documentation for audits.
• Onboarding & Offboarding:
  • Facilitate smooth onboarding for new hires.
  • Conduct HR orientation sessions to introduce company policies, benefits, and tools to new recruits.

Required Qualifications & Skills:

• Education: Bachelors degree in Human Resources, Business Administration, or a related field.
• Experience: 1 to 3 years of hands-on experience in HR Operations / HR Generalist roles within the US Staffing industry.
• Immigration & Compliance Knowledge: Clear understanding of US visas (H-1B, OPT/CPT, STEM OPT, Green Card) and tax terms (W2, 1099, C2C).
• Communication: Excellent verbal and written English communication skills (essential for drafting legal/HR letters and interacting with US teams).
• Tools: Proficiency in MS Office (Word, Excel).
• Flexibility: Willingness to work in US shift hours / Night shifts to align with US team operations.

What We Offer

• Competitive salary.
• Cab drop facilities (if applicable).
• Health insurance benefits.
• Dynamic and inclusive work culture.