Junior Event Planner / Coordinator

CITYPLOTS; Chennai District; On-site; INR 300,000 - 600,000; Full time

Job summary

Cityplots is seeking an Event Planner - Site Events to plan, coordinate, and execute customer‑focused events at Cityplots project sites, including sales events, site visits, customer engagements, and property launches to drive walk-ins.

You will design event concepts, prepare schedules and budgets, coordinate with vendors, and work closely with the Sales Team to generate qualified leads, site visits, and bookings, ensuring a seamless customer experience.

Qualifications

• Proven experience planning and executing sales events and customer engagement activities.
• Ability to design event concepts and themes that attract prospects.
• Strong vendor coordination and budget management capabilities.

Responsibilities

• Plan and execute sales events at Cityplots project sites.
• Organize weekend events, property launches, customer meets and promotional activities.
• Create event concepts, schedules, manpower plans and budgets.
• Coordinate with vendors for catering, branding, AV, photography, and decor.
• Ensure events are executed professionally and on time and align with sales targets.
• Collaborate with Sales Team to plan events based on project needs and to generate leads and site visits.
• Track event-generated leads, site visits, bookings and conversions.

Skills

Event planning

Coordination

Budget management

Vendor management

Sales collaboration

Lead generation

Job description

We are looking for an Event Planner - Site Events to plan, coordinate, and execute customer-focused events at Cityplots project sites.

The person will be responsible for planning sales events, site visits, customer engagement activities, property launch events, weekend events, and promotional activities that generate walk-ins and support the sales team in converting prospects into customers.

Key Responsibilities

Event Planning & Execution

• Plan and execute sales events at Cityplots project sites.
• Organize weekend events, property launches, customer meets, family events, and promotional activities.
• Create event concepts and themes that attract potential customers.
• Prepare event schedules, activity plans, manpower requirements, and budgets.
• Coordinate with vendors for catering, decoration, branding, entertainment, AV, photography, and other event requirements.
• Ensure events are executed professionally and on time.
• Work closely with the Sales Team to plan events based on sales targets and project requirements.
• Design events that generate qualified leads and site visits.
• Plan customer engagement activities to increase walk-ins and enquiries.
• Coordinate with the sales team for lead follow-up after every event.
• Track event-generated leads, site visits, bookings, and conversions.

Site Event Management

• Take complete ownership of event execution at project sites.
• Coordinate site readiness, branding, customer reception, refreshments, activities, and guest experience.
• Ensure the site is presentable and event-ready before customers arrive.
• Handle on-ground issues and ensure smooth customer experience.

Marketing Coordination

• Coordinate with the Digital Marketing and Creative Teams for event promotions.
• Support WhatsApp, social media, SMS, email, and other promotional campaigns.
• Provide requirements for event posters, invitations, standees, banners, and other marketing materials.
• Coordinate photography and video coverage for important events.
• Identify and coordinate with event vendors and service providers.
• Negotiate pricing and ensure cost-effective event execution.
• Maintain event budgets and control unnecessary expenses.
• Ensure vendors deliver as per agreed timelines and quality standards.