Events Manager

City Corporation; Pune District; On-site; INR 400,000 - 800,000; Full time

Job summary

City Corporation in Pune is seeking a hands-on Executive / Senior Executive Events & Brand Execution to manage on-ground event delivery, mall branding, activations and promotional initiatives. The role requires coordinating with internal teams and external vendors to ensure concepts are delivered on time, within budget and in line with mall guidelines, while maintaining a strong customer experience.

You will oversee setup, branding installations and ensure safety, aesthetics and smooth

Qualifications

• Experience in shopping mall/retail events and activations.
• Strong on-ground execution and vendor coordination.
• Experience coordinating with agencies and vendors.

Responsibilities

• Plan and execute events, activations, festivals and promotional activities at the mall.
• Coordinate with internal teams, event agencies, vendors, fabricators and other stakeholders for smooth execution.
• Ensure events are executed as per approved concepts, timelines, budgets and mall guidelines.
• Supervise event setup, décor, branding, production, manpower and dismantling.
• Be present on-ground during events to monitor execution and resolve operational issues.
• Ensure all event elements are executed with a strong focus on customer experience, safety and visual presentation.
• Manage branding opportunities across the mall, including kiosks, installations, standees, hoardings, façade branding and more.
• Coordinate with vendors for fabrication, printing, installation and dismantling.
• Conduct site inspections to ensure branding aligns with approved artwork and specs.
• Assist in developing event concepts, formats, themes and customer engagement activities.
• Support the team in creating event execution plans, timelines and checklists.
• Coordinate with event agencies, production houses, fabricators, decorators and artists.
• Obtain quotations and coordinate execution requirements with vendors.
• Monitor vendor deliverables, timelines and quality of work.
• Ensure vendors comply with mall safety and work-permit guidelines.
• Coordinate with Operations, Security, Housekeeping, Engineering, Leasing and other mall departments for event and branding execution.
• Ensure all approvals and permissions are obtained before execution.
• Coordinate with Marketing for creative approvals and campaign roll-outs.

Skills

on-ground execution

mall events

branding

vendor management

communication skills

multi-tasking

Tools

MS Office (Excel/PowerPoint)

Job description

Role & responsibilities

Senior Executive / Event Manager Events & Brand Execution

Position Overview

We are looking for a hands-on and execution-oriented Executive / Senior Executive Events & Brand Execution to manage the on-ground execution of events, mall branding, activations and promotional initiatives.

The ideal candidate should have practical experience in event execution, branding implementation and vendor coordination, along with a fair understanding of event curation, planning and customer experience within a shopping mall or similar environment.

Key Responsibilities

Event Execution

• Plan and execute events, activations, festivals and promotional activities at the mall.
• Coordinate with internal teams, event agencies, vendors, fabricators and other stakeholders for smooth execution.
• Ensure events are executed as per approved concepts, timelines, budgets and mall guidelines.
• Supervise event setup, dcor, branding, production, manpower and dismantling.
• Be present on-ground during events to monitor execution and resolve operational issues.
• Ensure all event elements are executed with a strong focus on customer experience, safety and visual presentation.

Branding & On-Ground Execution

• Manage execution of branding opportunities across the mall, including kiosks, installations, standees, hoardings, faade branding, atrium branding and other promotional sites.
• Coordinate with vendors for fabrication, printing, installation and dismantling.
• Conduct regular site inspections to ensure branding is installed as per approved artwork and specifications.
• Ensure timely execution and maintenance of branding assets during campaigns.

Event Curation & Planning

• Have a fair understanding of event curation and the ability to contribute ideas for mall events and activations.
• Assist in developing event concepts, formats, themes and customer engagement activities.
• Research and identify relevant event formats, artists, performers, experiences and activation ideas.
• Support the team in creating event execution plans, timelines and checklists.

Vendor & Agency Management

• Coordinate with event agencies, production houses, fabricators, decorators, artists and other vendors.
• Obtain quotations and coordinate execution requirements with vendors.
• Monitor vendor deliverables, timelines and quality of work.
• Ensure vendors comply with mall operational, safety and work-permit guidelines.

Internal Coordination

• Coordinate with Operations, Security, Housekeeping, Engineering, Leasing and other mall departments for event and branding execution.
• Ensure all required approvals and permissions are obtained before execution.
• Coordinate with the Marketing team for creative approvals and campaign roll-outs.

Required Skills & Competencies

• Strong on-ground execution and coordination skills.
• Good understanding of mall events, activations and branding.
• Basic understanding of event curation and customer engagement.
• Strong vendor and agency management skills.
• Good communication and negotiation skills.
• Ability to manage multiple projects simultaneously and work within tight timelines.
• Strong attention to detail and ability to troubleshoot on-ground issues.
• Proficiency in MS Office, particularly Excel and PowerPoint.
• Willingness to work during evenings, weekends and event days as required.

Experience

• Executive: 2-4 years of relevant experience.
• Senior Executive: 4-7 years of relevant experience.
• Experience in a shopping mall, retail, events, experiential marketing, brand activation or hospitality environment will be preferred.

Key Attributes

• Highly hands-on and execution-oriented.
• Proactive and solution-focused.
• Strong ownership and accountability.
• Good aesthetic sense and attention to detail.
• Comfortable working in a fast-paced, deadline-driven environment.
• Strong ability to coordinate with multiple