Junior Document Management Professional

Golden Opportunities; Delhi; On-site; INR 600,000 - 800,000; Full time

Job summary

Golden Opportunities seeks a diligent Document Control Specialist to manage, classify, and archive project documents across SAP DMS and other systems in Delhi. You will verify, scan, upload, issue, and track documents; maintain signature cards; support audits; and ensure data accuracy by reconciling physical and digital records.

Strong stakeholder communication and SOP updates are essential. This role emphasizes compliance, timely document clearance for employee separations, and collaboration

Qualifications

• Experience with SAP DMS and document control.
• Experience supporting internal and external audits.
• Strong organizational and records management skills.

Responsibilities

• Receive, verify, and maintain documents, drawings, agreements, and records from departments and project sites.
• Classify, codify, and archive physical documents in the Central Document Management Center (CDMC).
• Scan and upload documents into SAP DMS and other document management systems.
• Issue documents to authorized users and maintain tracking records.
• Monitor returnable documents and ensure timely return and reconciliation.
• Maintain specimen signature cards and related records.
• Review and update document management procedures and SOPs.
• Monitor validity and renewal of lodged documents.
• Reconcile physical records with system records and ensure data accuracy.
• Support statutory, internal, and external audits.
• Provide document clearance and NOC support for employee separation processes.
• Maintain audit reports, working papers, and related compliance documentation.
• Track audit assets and maintain utilization records.
• Coordinate with stakeholders for access approvals and modifications.
• Good stakeholder management communication skills.

Skills

Document management

SAP DMS

Stakeholder communication

Audits support

Tools

SAP DMS

Document Management Systems

Job description

• Receive, verify, and maintain documents, drawings, agreements, and records received from various departments and project sites.
• Classify, codify, and archive physical documents in the
• Central Document Management Center (CDMC).
• Scan and upload documents into SAP DMS and other document management systems.
• Issue documents to authorized users and maintain proper tracking records.
• Monitor returnable documents and ensure timely return and reconciliation.
• Maintain specimen signature cards and related records.
• Review and update document management procedures and SOPs.
• Monitor validity and renewal of lodged documents.
• Reconcile physical records with system records and ensure data accuracy.
• Support statutory, internal, and external audits.
• Provide document clearance and NOC support for employee separation processes.
• Maintain audit reports, working papers, and related compliance documentation.
• Track audit assets and maintain utilization records.
• Manage consultant contracts, invoices, and payment records.
• Generate monthly MIS reports related to audit activities and consultant costs.
• Review and monitor user access rights across SAP and other enterprise systems.
• Manage access records and update user databases.
• Coordinate with stakeholders for access approvals and modifications.
• Good stakeholder management communication skills;