Junior Clerk

Bhakti Management Services; Silvassa, Gandhinagar; On-site; INR 200,000 - 320,000; Full time

Job summary

Bhakti Management Services in India is seeking an organized Administrative Assistant to support daily office operations, record management, and document handling. The role requires strong MS Office skills, attention to detail, and professional English communication.

You will collaborate with multiple departments, maintain student and employee records, draft correspondence, and ensure compliance with organizational policies.

Qualifications

• Bachelor's degree with at least 55% marks in any discipline.
• Minimum 1 year of administrative work experience in an educational institute or university.
• Excellent knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills with fluency in English.
• Knowledge of electronic student record storage and document management systems is an added advantage.
• Strong analytical and problem-solving skills with attention to detail.

Responsibilities

• Perform day-to-day clerical and administrative activities.
• Maintain physical and electronic records and documents.
• Ensure accurate data entry and maintain official files, registers, and reports.
• Draft letters, notices, reports, circulars, and other official correspondence.
• Coordinate meetings, calendars, and meeting documents.
• Support student and employee record maintenance as required.
• Respond to emails, phone calls, and office inquiries professionally.
• Collaborate with departments to facilitate smooth administrative operations.

Skills

MS Office proficiency

Communication skills

Record management

Problem solving

Organizational skills

Team player

Adaptability

Education

Bachelor's degree (55%+)

Tools

MS Office

Job description

Role & responsibilities

• Perform Administrative Tasks: Handle day-to-day clerical and administrative activities efficiently.
• Maintain Records: Organize, update, and manage physical as well as electronic records and documents.
• Data Entry & Documentation: Ensure accurate data entry and maintain official files, registers, and reports.
• Document Preparation: Draft letters, notices, reports, circulars, and other official correspondence.
• Record Management: Maintain confidential records and ensure proper filing and retrieval of documents.
• Computer Operations: Use MS Office applications and other office software for daily administrative work.
• Communication: Respond to emails, phone calls, and office inquiries in a professional manner.
• Coordination: Collaborate with different departments to facilitate smooth administrative operations.
• Student/Employee Support: Assist in maintaining student and employee records whenever required.
• Meeting & Schedule Management: Coordinate meetings, maintain calendars, and prepare meeting documents.
• Problem Resolution: Address routine administrative issues and escalates complex matters when necessary.
• Compliance: Ensure all administrative processes comply with organizational policies and procedures.
• Team Collaboration: Work closely with cross-functional teams to support organizational objectives.
• Additional Responsibilities: Perform other administrative duties assigned by the reporting manager.

Preferred candidate profile

• Educational Qualification: Bachelor's Degree with at least 55% marks in any discipline.
• Experience: Minimum 1 year of administrative work experience in an educational institute or university.
• Computer Proficiency: Excellent knowledge of computer systems and MS Office (Word, Excel, PowerPoint, Outlook).
• Communication Skills: Strong verbal and written communication skills with fluency in English.
• Record Management: Knowledge of electronic student record storage and document management systems will be an added advantage.
• Problem-Solving Ability: Strong analytical and problem-solving skills with attention to detail.
• Organizational Skills: Excellent planning, time management, and multitasking abilities.
• Interpersonal Skills: Strong relationship-building and collaboration skills to work effectively with various departments.
• Adaptability: Positive attitude with the ability to adapt to changing work environments and priorities.
• Professionalism: High level of integrity, confidentiality, and commitment to administrative excellence.
• Team Player: Ability to work independently as well as collaboratively in a team-oriented environment.