Admin

Zoom Corporate Solutions; Chennai District; On-site; INR 150,000 - 210,000; Full time

Job summary

Zoom Corporate Solutions in Chennai is seeking an organised Administrative/Office Coordinator to manage daily operations and maintain records. You will prepare reports, quotations, and official documents while coordinating with surveyors, engineers, and management.

Strong MS Office skills and clear communication are essential. The role involves handling calls and emails, maintaining HR records, scheduling meetings, and ensuring confidentiality of information.

Qualifications

• Bachelors degree or Diploma as required.
• Freshers or 1–3 years in administration or office coordination.
• Good knowledge of MS Office (Word/Excel).
• Email communication and documentation skills.
• Strong communication and interpersonal abilities.
• Capable of calls, follow-ups, and client coordination.
• Excellent organizational and time management.
• Systematic filing of documents and records.
• Proactive and able to handle multiple tasks.
• Residents near Kundrathur or nearby preferred.

Responsibilities

• Handle day-to-day administrative and office operations.
• Maintain and organize office files, documents, and records.
• Prepare and manage reports, letters, quotations, and other official documents.
• Coordinate with surveyors, draftsmen, engineers, and management team.
• Handle phone calls, emails, and client enquiries professionally.
• Maintain attendance and other basic HR/administrative records.
• Coordinate meetings and manage schedules when required.
• Maintain office supplies and ensure smooth functioning.
• Assist in preparing project-related documents and records.
• Follow up with clients, vendors, and internal teams.
• Support management with administrative and coordination activities.
• Ensure proper filing, documentation, and confidentiality of company information.

Skills

MS Office

Communication

Coordination

Time management

Education

Bachelor's degree or Diploma

Tools

MS Word

MS Excel

Job description

Role & responsibilities

• Handle day-to-day administrative and office operations.
• Maintain and organize office files, documents, and records.
• Prepare and manage reports, letters, quotations, and other official documents.
• Coordinate with the surveyors, draftsmen, engineers, and management team.
• Handle phone calls, emails, and client enquiries professionally.
• Maintain employee attendance and other basic HR or administrative records.
• Coordinate meetings and manage schedules when required.
• Maintain office supplies and ensure smooth functioning of the office.
• Assist in preparing and maintaining project-related documents and records.
• Follow up with clients, vendors, and internal team members as instructed.
• Support the management with other administrative and coordination activities.
• Ensure proper filing, documentation, and confidentiality of company information.

Preferred candidate profile

• Any Bachelors Degree or Diploma.
• Freshers or candidates with 1–3 years of experience in administration or office coordination.
• Good knowledge of MS Office, especially Word and Excel.
• Basic knowledge of email communication and documentation.
• Good communication and interpersonal skills.
• Ability to handle calls, follow-ups, and coordination with clients and internal teams.
• Good organizational and time-management skills.
• Ability to maintain files, records, and office documents systematically.
• Should be responsible, proactive, and willing to handle multiple administrative tasks.
• Candidates residing near Kundrathur or nearby locations will be preferred.