Junior Administration Executive

Spring Bio Solution; Mumbai; On-site; INR 200,000 - 320,000; Full time

Job summary

Spring Bio Solution is seeking a Junior Executive – Administration to support day-to-day office operations, vendor management, and documentation.

The role includes travel booking support, visa arrangements, MS Office documentation, and coordination with internal teams to ensure smooth administrative processes across the organization.

Qualifications

• Graduate in any discipline; office administration or similar role preferred.
• Strong organizational skills with ability to multitask and prioritize routine tasks.
• Good communication skills, written and verbal, for coordinating with vendors and internal stakeholders.
• Proficient in MS Office (Word, Excel, Outlook) for documentation and basic reporting.
• Detail-oriented with accuracy in documentation and data entry.
• Experience with travel and visa coordination is a plus.

Responsibilities

• Manage day-to-day office operations and facilities for smooth functioning.
• Coordinate with vendors and procure office supplies cost-effectively.
• Assist with documentation, data entry, and basic reporting for Administration.
• Handle travel bookings and visa arrangements for employees, timely processing.
• Maintain records and filing systems, both physical and digital.
• Liaise with internal departments to address administrative requirements promptly.

Skills

Office Administration

Vendor Coordination & Procurement

Documentation & Data Entry

Travel & Visa Booking

MS Office Proficiency

Time Management

Education

Bachelor's degree

Tools

MS Office (Word, Excel, Outlook)

Job description

Spring Bio Solution is a global leader in comparator sourcing and clinical trial supplies, serving 600+ clients worldwide. With experience across 1,000+ clinical trials and 12,000+ bioequivalence studies, we deliver compliant, reliable sourcing through our global presence across the USA, EU, Singapore, China, and India. Supported by 400+ partners and 40+ innovators, ensuring 99.9% sourcing success.

POSITION OVERVIEW

Spring Bio Solution is looking to hire a Junior Executive – Administration to support the Administration function on a day-to-day basis. This role is being created to ensure high operational efficiency across routine office administration, vendor management, documentation, and travel support.

KEY RESPONSIBILITIES

• Manage day-to-day office operations and facilities, ensuring smooth and efficient functioning of the workplace.
• Coordinate with vendors and handle procurement of office supplies, ensuring timely availability and cost-effective purchasing.
• Assist with documentation, data entry, and preparation of basic reports as required by the Administration function.
• Handle travel bookings and visa arrangements for employees, ensuring accuracy and timely processing.
• Maintain proper records and filing systems, both physical and digital, for administrative documentation.
• Liaise with internal departments to ensure administrative requirements across the organization are addressed promptly.

DESIRED CANDIDATE PROFILE

• Graduate in any discipline; prior experience in office administration or a similar support role is preferred.
• Strong organizational skills with the ability to multitask and prioritize routine office responsibilities.
• Good communication skills, both written and verbal, for coordinating with vendors and internal stakeholders.
• Working knowledge of MS Office (Word, Excel, Outlook) for documentation and basic reporting.
• Detail-oriented approach with the ability to handle documentation and data entry accurately.
• Prior exposure to travel and visa coordination will be an added advantage.
• Willingness to take ownership of routine administrative tasks and work with minimal supervision.

KEY SKILLS

• Office Administration
• Vendor Coordination & Procurement
• Documentation & Data Entry
• Travel & Visa Booking
• MS Office Proficiency
• Time Management