Job Description – Executive Assistant / Personal Assistant to MD

FlightPath InfoGain Pvt. Ltd; Karnal; On-site; INR 335,000 - 446,000; Full time

Job summary

FlightPath InfoGain Pvt. Ltd. in Karnal is seeking an experienced Executive Assistant / Personal Assistant to support the Managing Director with high-level administrative and coordination tasks.

The role requires mature, well-organized, proactive, and professional presence to manage confidential information and multiple priorities. The ideal candidate will have 3–5 years of EA/PA experience, excellent English and Hindi communication, and strong MS Office skills.

Qualifications

• Graduate; MBA/PGDM or relevant qualification preferred.
• 3–5 years’ experience as EA/PA or similar role.
• Excellent verbal and written English and Hindi.
• Proficient with MS Office, email and internet tools.
• Strong organizational and time-management skills; discretion.

Responsibilities

• Provide executive and personal assistance to the Managing Director.
• Manage MD's calendar, appointments, travel plans, and daily schedule.
• Coordinate with internal teams, clients, vendors, and external stakeholders.
• Prepare reports, presentations, and official documents.
• Ensure timely follow-up on tasks and commitments.
• Attend meetings, draft minutes, and track action points.
• Maintain confidentiality and handle sensitive information.
• Screen calls, emails, and meetings; assist with ongoing projects.
• Travel or work beyond regular hours when required.

Skills

Communication

Discretion

Calendar management

Travel coordination

Multitasking

Education

MBA/PGDM or relevant qualification

Tools

MS Office

Email

Internet tools

Job description

Executive Assistant / Personal Assistant to Managing Director

Position Details

Position: Executive Assistant / Personal Assistant to Managing Director

Location: Sector-13, Karnal

Experience: 3-5 Years

Age: 30-35 Years

Gender: Male

CTC: ₹30,000-₹40,000 per month

Salary: No bar for deserving candidates

About the Role

We are looking for a mature, well-organized, proactive, and professionally presentable Executive Assistant / Personal Assistant to provide high-level administrative, operational, and coordination support to the Managing Director.

The ideal candidate should have excellent communication skills, strong follow-up capabilities, discretion, and the ability to manage confidential information and multiple priorities efficiently.

Key Responsibilities

• Provide comprehensive executive and personal assistance to the Managing Director.
• Manage the MD's calendar, appointments, meetings, travel plans, and daily schedule.
• Coordinate and follow up with internal teams, clients, vendors, and external stakeholders on behalf of the MD.
• Prepare and maintain reports, presentations, MIS, correspondence, and official documents.
• Ensure timely follow-up on tasks and commitments assigned by the MD.
• Attend meetings, prepare minutes and action points, and monitor their timely closure.
• Handle confidential and sensitive information with complete discretion.
• Screen and coordinate calls, emails, meetings, and other communications as required.
• Assist the MD in monitoring ongoing projects, business activities, and key operational matters.
• Coordinate with different departments to ensure smooth execution of management decisions.
• Conduct research and compile relevant information whenever required by the MD.
• Maintain proper records, files, documents, and important correspondence.
• Be available for urgent or time-sensitive matters as required.
• Undertake other responsibilities assigned by the Managing Director from time to time.

Candidate Profile

• Graduate in any discipline; MBA/PGDM or a relevant qualification will be an advantage.
• 3-5 years of relevant experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.
• Excellent verbal and written communication skills in English and Hindi.
• Strong proficiency in MS Office (Word, Excel, PowerPoint), email, and internet-based tools.
• Excellent organizational, coordination, time-management, and follow-up skills.
• Ability to multitask and work effectively under pressure.
• Should be confident, disciplined, well-groomed, professional, and presentable.
• High level of integrity, confidentiality, maturity, and discretion is essential.
• Should have a proactive approach and the ability to anticipate requirements.
• Willingness to travel or work beyond regular office hours whenever required by the MD.

What We Offer

• Competitive compensation based on experience, skills, and suitability.
• Salary is no bar for deserving candidates.
• Opportunity to work closely with senior management and gain exposure to business operations and strategic decision-making.