IP Docketing Specialist - EP Docketing & Prosecution

KAnalysis; Sultanpur; On-site; INR 1,800,000 - 2,200,000; Full time

Job summary

KAnalysis is seeking an IP docketing specialist to manage EP filings and deadlines across Europe, ensuring accurate docketing records and timely actions. The role supports the legal team with administration and compliance for EP prosecution and related reporting.

The candidate should have extensive EP docketing experience, strong organizational skills, and familiarity with leading IP docketing systems. Collaboration with attorneys and international teams is essential.

Qualifications

• 12 years hands-on EP docketing and prosecution experience.
• Strong knowledge of European patent procedures and timelines.
• Experience with IP docketing systems such as Anaqua, Patricia, or CPI.

Responsibilities

• Input, update, and maintain EP docketing records and deadlines.
• Track EP prosecution timelines and respond to EPO actions.
• Review EPO communications and ensure accurate record-keeping.
• Coordinate filings, extensions, and procedural updates with attorneys.
• Monitor EPO rule changes and keep processes compliant.
• Provide timely reminders for internal teams on deadlines.
• Assist with reports and data accuracy for audits and client reporting.

Skills

EP docketing

Prosecution

Organizational skills

Time management

Communication skills

Independent work

Cross-functional teamwork

IP docketing systems

Tools

Anaqua

Patricia

CPI

Job description

About the Role

KAnalysis is looking for a detail-oriented and organized IP Docketing Specialist with a focus on European Patent (EP) docketing and prosecution. In this role, you will manage and maintain accurate records of EP patent deadlines and support the legal team with all administrative and compliance requirements related to EP prosecution. This is an excellent opportunity to work at the core of global IP operations and ensure that critical filings and deadlines are met with precision.

Key Responsibilities

• Input, update, and maintain docketing records for European Patent (EP) applications and legal events in the docketing system.
• Track and manage EP prosecution deadlines, including responses to EPO office actions, publication, and grant formalities.
• Review and process official communications from the European Patent Office (EPO) such as search reports, examination reports, and notifications of intention to grant.
• Communicate with attorneys, agents, and international associates to coordinate EP-related filings, extensions, and procedural updates.
• Monitor updates in EPO rules and procedures to ensure internal processes remain accurate and compliant.
• Ensure timely reminders and alerts for internal teams on upcoming deadlines and filing obligations.
• Assist with documentation, reports, and data accuracy for audits and client reporting when required.

Key Requirements

• Experience: 12 years of hands‑on experience in EP docketing and prosecution
• Strong understanding of European patent procedures, timelines, and documentation
• Familiarity with IP docketing systems (e.g., Anaqua, Patricia, CPI, or equivalent)
• Excellent organizational and time management skills
• High attention to detail and accuracy in managing critical deadlines
• Strong written and verbal communication skills
• Ability to work both independently and collaboratively with cross‑functional teams.