IP Admin Senior Analyst/ SME

Clarivate; Dadri; Hybrid; INR 480,000 - 600,000; Full time

Job summary

Clarivate in Noida is seeking an IP Admin Senior Analyst/SME to manage docketing and de-docketing of patent and trademark documents in IPMS. You will coordinate with clients, law firms, and attorneys to ensure timely actions and data accuracy across the IP lifecycle.

Ideal candidates have 2+ years in docketing, strong IP knowledge, and excellent written and verbal communication. The role offers a hybrid work mode with emphasis on precision and client delight.

Qualifications

• BSc/ MSc/ BCom or related degree with at least 50% aggregate.
• Minimum 2 years’ experience in docketing related to IP Office.
• Confident, proactive team player with good interpersonal skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Docket and de-docket IP and patent/trademark documents in IPMS.
• Prioritize daily docketing/de-docketing as agreed with client.
• Review US and non-US patent/trademark documents and update IPMS.
• Create and link patent/trademark records in IPMS with related applications.
• Communicate with attorneys, paralegals, law firms and clients for instructions.
• Maintain data integrity and monitor PTO/client deadlines.
• Facilitate timely filing of applications and office actions.
• Coordinate PTO fee payments with clients and providers.
• Support process improvements and participate in on-the-job trainings.
• Assist in internal and PTO audits and perform quality checks.

Skills

IP knowledge

Communication skills

Analytical skills

Independent working

Team player

Education

B.Sc./M.Sc./B.Com/BBA/BCA/BA with 50% minimum

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We are looking for IP Admin Senior Analyst/ IP Admin SME to join our IP Admin Team at Noida. This position exists to process correspondences issued by United States Patent & Trademark office (PTO or USPTO), patent offices worldwide and the filing documents submitted in PTO during the patent & trademarks life cycle. The main purpose of the role is to review, docket, de-docket information received from PTOs, law firms, agents, and clients into Intellectual property management system (IPMS) and routing the said information to the appropriate attorneys or paralegals for action. This is an exciting opportunity to work in the IP field where-in, self-improvement initiatives to drive client delight, building capability are added learnings. We are the largest Intellectual Property Administrative service provider.

Experience, Education, Skills, And Accomplishments

• B.Sc. / M.Sc. B.Com, BBA, BCA, BA graduates with minimum 50% aggregate
• Professionals with minimum 2 Years experience in Docketing will be considered
• Confident and proactive team player, with good interpersonal skills
• Ability to work independently and efficiently with minimum / no supervision

It would be great if you also had . .

• IP Knowledge with experience to work on different IPMS' is added advantage and preferable.
• Good written & verbal communication skills
• Basic MS office: Proficiency in Microsoft office suite programs, including Word, Excel, Outlook, etc.
• Strong analytical skills to comprehensively evaluate the data

What will you be doing in this role?

• Docketing: calendaring the statutory & non-statutory deadlines in Intellectual Property Management System (IPMS) along with relevant documents to preserve IP rights.
• De-docketing: perform or close the calendared events in IPMS once the requisite action is completed or cancelled, respectively.
• Prioritize daily docketing/de-docketing requests and other allocated tasks as agreed with client to complete in each day to keep IPMS current and correct.
• Review patent & trademarks prosecution related documents (US & Non-US) received via mail or shared site and update / create the records in IPMS as per the standard operating procedures (SOPs).
• Create and update patent & trademarks records in IPMS along with family linking of direct and subject matter related (SMR) applications.
• Effective communication with Attorneys, Paralegals, Law firms, foreign agents, and other stake holders to seek instructions and clarification on certain tasks.
• Maintain the data integrity of IPMS and proactively monitoring the docket to ensure that all PTO & client deadlines are met.
• Facilitate timely filing of all patent and trademarks application & office action response through order letters and other required instructions.
• Facilitate accurate and timely payment of all PTO fees including the maintenance fees, coordinate with client for payment instructions and coordinate with annuity service providers or law firms.
• Abreast of changes in PTO guidelines and procedures and extend support to team with process related inputs.
• Training: Providing OJT's to new joiners, conducting refresher trainings.
• Audits: Ability to perform internal and PTO Audits is preferred
• Quality Check: Should be able perform docketing Quality audits
• 1st level query resolution

About The Team

The team consists of 10-15 members and is reporting to the Manager Operations. Core process related responsibilities: IP docketing isthe process of tracking deadlines related to the prosecution of patents, trademarks, and copyrights before their respective governing offices. This includes interacting with clients including external vendors - Law firms, Annuity service providers etc., Quality Auditors, IP Operations function heads, Continuous Improvement team.

Hours of Work

• This is a full-time role requiring 40 working hours per week based out of Noida, India (IST).
• Work Mode-Hybrid as per Clarivate location

At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.