IP Admin SME

Clarivate Plc; Dadri; Hybrid; INR 550,000 - 900,000; Full time

Job summary

Clarivate Plc in Noida is seeking an IP Admin Senior Analyst to handle docketing and de-docketing of patent and trademark records in IPMS. You will liaise with attorneys, paralegals, and clients to ensure timely actions and accurate record keeping within a hybrid work model based in Noida, India.

The role requires 2+ years in docketing, strong MS Office skills, and IP knowledge. You will contribute to process improvements and training while ensuring data integrity in all IP assets.

Qualifications

• B.Sc./M.Sc./B.Com, BBA, BCA, BA graduates with minimum 50% aggregate.
• Minimum 2 years experience in docketing.
• Good written and verbal communication skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Docketing: calendar deadlines in IPMS and attach relevant documents.
• De-docketing: close calendar events in IPMS after action completion.
• Prioritize daily docketing/de-docketing requests and tasks with client guidance.
• Review patent and trademarks documents (US and non-US) and update IPMS records.
• Create and link patent/trademarks records in IPMS with SMR connections.
• Communicate with Attorneys, Paralegals, Law firms, and agents for instructions.
• Maintain data integrity in IPMS and monitor PTO/client deadlines.
• Assist in filing deadlines and office action responses; coordinate payments.
• Stay updated on PTO guidelines and provide process inputs to the team.
• Provide on-the-job training and participate in audits; perform quality checks.

Skills

IP Knowledge

Communication skills

MS Office

Analytical skills

Education

B.Sc./M.Sc./B.Com/BBA/BCA/BA with min 50%

Tools

IPMS

Job description

We are looking for IP Admin Senior Analyst/ IP Admin SME to join our IP Admin Team at Noida. This position exists to process correspondences issued by United States Patent & Trademark office (PTO or USPTO), patent offices worldwide and the filing documents submitted in PTO during the patent & trademarks life cycle. The main purpose of the role is to review, docket, de-docket information received from PTOs, law firms, agents, and clients into Intellectual property management system (IPMS) and routing the said information to the appropriate attorneys or paralegals for action. This is an exciting opportunity to work in the IP field where-in, self-improvement initiatives to drive client delight, building capability are added learnings. We are the largest Intellectual Property Administrative service provider.

Experience, Education, Skills, And Accomplishments

• B.Sc. / M.Sc. B.Com, BBA, BCA, BA graduates with minimum 50% aggregate
• Professionals with minimum 2 Years experience in Docketing will be considered
• Confident and proactive team player, with good interpersonal skills
• Ability to work independently and efficiently with minimum / no supervision

It would be great if you also had . .

• IP Knowledge with experience to work on different IPMS' is added advantage and preferable.
• Good written & verbal communication skills
• Basic MS office: Proficiency in Microsoft office suite programs, including Word, Excel, Outlook, etc.
• Strong analytical skills to comprehensively evaluate the data

What will you be doing in this role?

• Docketing: calendaring the statutory & non-statutory deadlines in Intellectual Property Management System (IPMS) along with relevant documents to preserve IP rights.
• De-docketing: perform or close the calendared events in IPMS once the requisite action is completed or cancelled, respectively.
• Prioritize daily docketing/de-docketing requests and other allocated tasks as agreed with client to complete in each day to keep IPMS current and correct.
• Review patent & trademarks prosecution related documents (US & Non-US) received via mail or shared site and update / create the records in IPMS as per the standard operating procedures (SOPs).
• Create and update patent & trademarks records in IPMS along with family linking of direct and subject matter related (SMR) applications.
• Effective communication with Attorneys, Paralegals, Law firms, foreign agents, and other stake holders to seek instructions and clarification on certain tasks.
• Maintain the data integrity of IPMS and proactively monitoring the docket to ensure that all PTO & client deadlines are met.
• Facilitate timely filing of all patent and trademarks application & office action response through order letters and other required instructions.
• Facilitate accurate and timely payment of all PTO fees including the maintenance fees, coordinate with client for payment instructions and coordinate with annuity service providers or law firms.
• Abreast of changes in PTO guidelines and procedures and extend support to team with process related inputs.
• Training: Providing OJT’s to new joiners, conducting refresher trainings.
• Audits: Ability to perform internal and PTO Audits is preferred
• Quality Check: Should be able perform docketing Quality audits
• 1st level query resolution

About The Team

The team consists of 10-15 members and is reporting to the Manager Operations. Core process related responsibilities: IP docketing isthe process of tracking deadlines related to the prosecution of patents, trademarks, and copyrights before their respective governing offices. This includes interacting with clients including external vendors - Law firms, Annuity service providers etc., Quality Auditors, IP Operations function heads, Continuous Improvement team.

Hours of Work

• This is a full-time role requiring 40 working hours per week based out of Noida, India (IST).
• Work Mode-Hybrid as per Clarivate location

At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.