Invoicing & Billing Executive

Zodiac HR Consultants; Mumbai Suburban; On-site; INR 300,000 - 540,000; Full time

Job summary

Zodiac HR Consultants in Kandivali West, Mumbai, seeks an Invoicing & Billing Executive to manage end-to-end invoicing for import/export shipments. You will prepare customer invoices for freight, documentation, and charges, and verify details against quotes and rate sheets.

The role requires strong MS Excel skills and GST basics, with cross-functional billing coordination. Ideal candidates have experience in logistics billing, attention to detail, and the ability to handle multiple shipments

Qualifications

• Experience in Logistics Billing / Freight Forwarding Billing / Invoicing / Accounts.
• Experience with international freight forwarder, customs broker, or logistics company preferred.
• Strong attention to detail and numerical accuracy.
• Good knowledge of MS Excel and GST basics.

Responsibilities

• Handle end-to-end Invoicing & Billing for import/export shipments.
• Prepare customer invoices for freight, handling, and charges.
• Verify billing against quotations, rate sheets, and customer agreements.
• Prepare invoices for Sea and Air Freight shipments.
• Coordinate with pricing, operations, and accounts for billing data.
• Match vendor invoices with rates and POs; resolve discrepancies.
• Maintain records of invoices, credits/debits, and reports.

Skills

Freight Billing

Invoicing

MS Excel

Vendor reconciliation

GST basics

Education

Commerce degree

Tools

ERP software

Job description

Location: Kandivali West

Position: Invoicing & Billing Executive

Job Description Invoicing & Billing Executive

Job Responsibilities

• Handle end-to-end Invoicing & Billing activities for import and export shipments.
• Prepare customer invoices for freight, transportation, customs clearance, documentation, handling, and other applicable charges.
• Verify billing details against quotations, rate sheets, job files, and customer agreements.
• Prepare invoices for Sea Freight and Air Freight shipments.
• Ensure correct application of freight rates, local charges, surcharges, handling charges, and other service charges.
• Coordinate with the pricing, operations, customer service, and documentation teams to collect accurate billing information.
• Verify vendor invoices received from shipping lines, airlines, transporters, CFS/ICD, overseas agents, and other service providers.
• Match vendor invoices with agreed rates, quotations, purchase orders, and supporting documents.
• Identify and resolve billing discrepancies with the concerned departments and vendors.
• Maintain proper records of customer invoices, vendor bills, credit notes, and debit notes.
• Coordinate with the accounts team for invoice submission and accounting entries.
• Follow up with customers for invoice acceptance, outstanding payments, and billing-related queries.
• Prepare and process Debit Notes and Credit Notes as required.
• Ensure timely billing and invoice submission within customer and company timelines.
• Maintain shipment-wise billing files and supporting documents.
• Assist in month-end closing and ensure all completed shipments are billed.
• Prepare billing reports and outstanding reports for management.
• Ensure proper documentation and records are maintained for audits and future reference.

Mandatory Knowledge

Candidates must have practical and hands-on knowledge of:

• Freight forwarding and logistics billing processes.
• Sea Freight and Air Freight invoicing.
• Import and export shipment billing.
• Freight rates, local charges, surcharges, THC, documentation, handling, and transportation charges.
• Customer and vendor invoice verification.
• Debit Note and Credit Note preparation.
• Job-wise and shipment-wise billing.
• Vendor invoice reconciliation.
• Basic understanding of GST and applicable tax requirements.
• MS Excel and accounting/ERP software.
• Coordination with operations, pricing, customer service, and accounts teams.

Candidate Profile

• Experience in Logistics Billing / Freight Forwarding Billing / Invoicing / Accounts.
• Experience with an international freight forwarder, customs broker, or logistics company will be preferred.
• Strong attention to detail and numerical accuracy.
• Good knowledge of MS Excel.
• Good communication and coordination skills.
• Strong follow-up and reconciliation skills.
• Ability to handle multiple shipments and meet billing deadlines.