Invoicing Executive

YASH GROUP OF INDUSTRIES; Satara; On-site; INR 250,000 - 420,000; Full time

Job summary

Keka Technologies Private Limited is seeking an Invoicing Executive to ensure accurate invoice generation, portal uploads, and dispatch documentation. The role coordinates with logistics, maintains records, and supports reporting for OEM portals and internal audits.

Responsibilities include ASN submission, portal management on the M&M Portal, and generating MDA/ODS reports. Proficiency in Excel and GST basics is essential for daily data management and accuracy.

Qualifications

• Bachelor degree in commerce or related field.
• Minimum 1–2 years in invoicing, billing, or dispatch operations.
• Familiarity with GST and invoicing concepts.

Responsibilities

• Generate invoices per dispatch schedule and customer requirements.
• Prepare ASN and ensure alignment with invoices and dispatch data.
• Manage OEM portals (M&M Portal) and resolve portal discrepancies.
• Prepare and maintain MDA & ODS reports and share with stakeholders.
• Maintain transporter and dispatch data in Excel; manage dispatch documents.
• Assist audits, reconciliations, and internal requirements.

Skills

Excel

GST basics

Attention to detail

Coordination

Communication

Education

B.Com / M.Com / Graduate

Tools

M&M Portal

MS Excel

Job description

The Invoicing Executive is responsible for accurate and timely invoice generation, portal uploads, dispatch documentation, and coordination with logistics and customers. The role ensures compliance with customer requirements (especially OEM portals like M&M), maintains records, and supports reporting activities.

Key Responsibilities:

• 1. Invoicing & Billing
  • Generate invoices as per dispatch schedule and customer requirements
  • Ensure accuracy in pricing, quantity, taxes, and documentation
  • Maintain invoice records systematically
• 2. ASN (Advance Shipment Notice)
  • Prepare and submit ASN as per customer portal requirements
  • Ensure alignment between invoice, dispatch, and ASN data
• 3. Portal Management (M&M Portal)
  • Resolve portal-related discrepancies or rejections
  • Track invoice status and ensure timely submission
• 4. Reporting (MDA & ODS)
  • Prepare and maintain MDA reports
  • Generate and share ODS Report / Stock Ledger Report with concerned person (e.g., Raj Mane)
  • Ensure timely submission of reports
• 5. Data Management (Excel)
  • Maintain Transporter Data in Excel
  • Maintain BOLTA Data (or dispatch-related records)
  • Ensure data accuracy and proper file management
  • Prepare Pallet Papers and related dispatch documents
  • Coordinate with dispatch/logistics team for smooth shipment process
  • Handle additional support work (~45 minutes daily) related to accounts, dispatch, or reporting
  • Assist in audits, reconciliations, and internal requirements

Good knowledge of invoicing & GST basics

Experience in customer portals (OEM portals preferred)

Strong proficiency in Microsoft Excel

Attention to detail and accuracy

Basic understanding of logistics & dispatch process

Good coordination and communication skills

Qualification & Experience:

Qualification: B.Com / M.Com / Graduate

Experience: 1–2 years in invoicing / billing / dispatch operations