Import Export Executive

Weekday AI (YC W21); Surat; On-site; INR 360,000 - 420,000; Full time

Job summary

Weekday AI (YC W21) is seeking an Import-Export Executive to manage documentation, shipment paperwork, and coordination for factory loading, dispatch, and logistics operations in Surat, Gujarat, India.

The ideal candidate should have 1+ years of experience in import-export documentation, logistics coordination, and have strong attention to detail. Proficiency in MS Office and good communication are required. Graduate degree in any discipline is preferred.

Qualifications

• Experience in import-export processes and shipping documentation.
• Strong documentation, filing and record-keeping skills.
• Ability to coordinate with internal teams, transporters and external stakeholders.

Responsibilities

• Handle day-to-day import-export documentation and maintain accurate transaction records.
• Prepare and maintain invoices, packing lists, shipping documents, and other logistics paperwork.
• Coordinate with internal teams to complete documentation for factory loading and dispatch.
• Ensure documents are prepared, verified, and available before shipment or dispatch.
• Coordinate with transporters, logistics partners, and external parties for smooth dispatch operations.
• Maintain records of import-export transactions, shipments, and dispatches.
• Track and follow up on pending shipment and dispatch documents.
• Assist in coordinating shipments and ensure documentation is completed within timelines.
• Maintain organised filing systems for import-export and logistics documents.
• Support documentation related to factory loading, transportation, and dispatch activities.
• Coordinate with stakeholders to resolve documentation gaps.

Skills

Import-Export

Logistics documentation

Dispatch coordination

MS Excel

Documentation skills

Attention to detail

Communication

Education

Graduate degree in any discipline is preferred

Tools

MS Office

Email communication

Job description

Job Description:

This role is for one of the Weekdays clients

Salary range: Rs 360000 - Rs 420000 (ie INR 3.6-4.2 LPA)

Experience: 1+ yrs

Location: Surat, Gujarat, India

Job Type: Full-time

We are looking for a detail-orientedImport-Export Executiveto manage import-export documentation, shipment paperwork, and coordination related to factory loading, dispatch, and logistics operations.

The role is suited for someone with practical experience inimport-export documentation, logistics coordination, shipping paperwork, and record management. The ideal candidate should be organised, accurate, and comfortable coordinating with internal teams, transporters, logistics partners, and external stakeholders.

Key Responsibilities

• Handle day-to-dayimport-export documentationand maintain accurate transaction records.
• Prepare and maintain invoices, packing lists, shipping documents, and other logistics paperwork.
• Coordinate with internal teams to complete documentation required for factory loading and dispatch.
• Ensure all required documents are prepared, verified, and available before shipment or dispatch.
• Coordinate with transporters, logistics partners, and relevant external parties for smooth dispatch operations.
• Maintain records of import-export transactions, shipments, dispatches, and supporting documentation.
• Track and follow up on pending shipment and dispatch-related documents.
• Assist in coordinating import and export shipments and ensure documentation is completed within required timelines.
• Maintain organised physical and digital filing systems for import-export and logistics documents.
• Support documentation related to factory loading, transportation, and dispatch activities.
• Coordinate with relevant stakeholders to resolve documentation gaps or discrepancies.
• Assist the team with additional import-export, logistics, and documentation requirements as needed.

What Makes You a Great Fit

• 1+ years of relevant experience, preferably 2+ years, in Import-Export, logistics documentation, dispatch coordination, or a similar role.
• Basic understanding ofimport-export processes and shipping documentation.
• Familiarity with invoices, packing lists, shipment documents, dispatch records, and logistics paperwork.
• Strong documentation, filing, and record-keeping skills.
• Good attention to detail and accuracy when handling operational documents.
• Strong coordination and follow-up skills with internal teams, transporters, and external stakeholders.
• Basic proficiency inMS Office, particularly MS Excel and email communication.
• Good verbal and written communication skills.
• Ability to manage multiple documentation requirements and meet dispatch timelines.
• Proactive approach to identifying missing information and following up for timely closure.
• Ability to work effectively in a factory, logistics, or operations-oriented environment.
• Graduate degree inany disciplineis preferred.

Requirements: