Import Documentation Executive

PERSOL; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

PERSOL is seeking a skilled import and logistics professional to manage end-to-end import documentation and operations. You will coordinate with overseas suppliers, freight forwarders, CHA, and internal teams, ensuring compliance with import regulations and timely delivery.

The role requires strong knowledge of HS codes, duties, and trade compliance, along with excellent communication and analytical abilities.

Qualifications

• Strong knowledge of import procedures, customs laws, and documentation.
• Familiarity with HS codes, duty structure, and trade compliance.
• Good negotiation and coordination skills.
• Strong analytical and problem-solving abilities.
• Proficiency in MS Excel and ERP systems (SAP/Oracle preferred).
• Excellent communication skills (written & verbal).

Responsibilities

• Handle end-to-end import documentation and operations (PO to delivery).
• Coordinate with overseas suppliers, freight forwarders, CHA, and internal teams.
• Ensure compliance with import regulations, customs laws, and company policies.
• Prepare and review import documents such as Invoice, Packing List, BL/AWB, COO, LC documents, etc.
• Monitor shipment schedules and ensure timely customs clearance and delivery.
• Classify goods under correct HS codes and calculate duties and taxes.
• Liaise with customs authorities and resolve clearance issues or discrepancies.
• Track shipments and update stakeholders on status and delays.
• Control and optimize import-related costs (freight, duties, demurrage).
• Maintain accurate records and MIS reports for imports.
• Support audits and internal compliance checks.
• Assisting Import Manager in process improvement and vendor evaluation.

Skills

Import procedures

Customs laws

HS codes & duties

Negotiation & coordination

Analytical problem-solving

MS Excel & ERP (SAP/Oracle)

Communication skills

Tools

SAP

Oracle

Job description

Role & responsibilities

• Handle end-to-end import documentation and operations (PO to delivery).
• Coordinate with overseas suppliers, freight forwarders, CHA, and internal teams.
• Ensure compliance with import regulations, customs laws, and company policies.
• Prepare and review import documents such as Invoice, Packing List, BL/AWB, COO, LC documents, etc.
• Monitor shipment schedules and ensure timely customs clearance and delivery.
• Classify goods under correct HS codes and calculate duties and taxes.
• Liaise with customs authorities and resolve clearance issues or discrepancies.
• Track shipments and update stakeholders on status and delays.
• Control and optimize import-related costs (freight, duties, demurrage).
• Maintain accurate records and MIS reports for imports.
• Support audits and internal compliance checks.
• Assisting Import Manager in process improvement and vendor evaluation.

Preferred candidate profile

Key Skills & Competencies

• Strong knowledge of import procedures, customs laws, and documentation
• Familiarity with HS codes, duty structure, and trade compliance
• Good negotiation and coordination skills
• Strong analytical and problem-solving abilities
• Proficiency in MS Excel and ERP systems (SAP/Oracle preferred)
• Excellent communication skills (written & verbal