Import Customs Filing Associate

Arrow Enterprises; Zone 12 Alandur; On-site; INR 300,000 - 460,000; Full time

Job summary

Arrow Enterprises is seeking a Customs Documentation Specialist to manage import clearances and related documentation. You will liaise with clients and customs officials to ensure shipments meet legal requirements and are delivered promptly.

Strong communication, writing skills, and proficiency in Word/Excel are essential, along with coordinating with shipping agents and warehousing to keep operations on track.

Qualifications

• Strong communication and writing skills
• Experience with export/import documentation knowledge preferred
• Self-starter with problem-solving skills and high attention to detail
• Working knowledge of Microsoft Word & Excel

Responsibilities

• Coordinate with clients to collect documents for customs clearance.
• Verify pre-alert documents received from importers.
• Prepare documents for filing and customs clearance per requirements.
• Ensure compliance with regulations including taxes and duties.
• Collaborate with shipping agents, customs officers, and other stakeholders to resolve issues during clearance.
• Clarify classifications according to tariffs.
• Create the document checklist for filing readiness.
• Ensure error-free documentation and escalate gaps to operations supervisor.
• Verify checklist with client coordinator and expedite approval.
• Coordinate with warehousing for loading/unloading schedules.
• Assist clients with inquiries about regulations, tariffs, routes, and status.
• Share shipment insurance details with accounts for daily payments.
• Maintain records for each clearance and query.

Skills

Communication

Writing

Attention to detail

Problem solving

Export/Import docs

Education

Bachelor's degree or diploma

Tools

Microsoft Word

Excel

Job description

This position is crucial for the accurate and timely processing of imported goods through customs. The successful candidate will be responsible for preparing and submitting all necessary customs documentation, liaising with clients and customs officials, and ensuring that shipments meet all applicable laws so that they can be cleared through customs and delivered to their destinations without delay.

Key Responsibilities:

1. Coordinate with clients to collect necessary documents and information for customs clearance.
2. Verify pre-alert documents as received from importers/client coordinators
3. Prepare documents for filing and customs clearance job as per import requirement, timeline and priority level.
4. Ensure compliance with all regulations and laws applicable to the customs process, including taxes and duties.
5. Collaborate with shipping agents, customs officers, and other stakeholders to resolve any issues that may arise during the clearance process.
6. Clarify classifications according to respective customs tariffs.
7. Create the document checklist to ensure all documents are ready for filing.
8. Ensure error-free documentation and elevate any information insufficiences to operations superviser.
9. Verify checklist with the client coordinator and expedite its approval.
10. Coordinate with warehousing staff for scheduling goods loading/unloading operations.
11. Provide solutions to clients in case of any query related to customs clearance
12. Coordinate with accounts and sales for invoicing and cost booking
13. Maintain job records for each clearance and customs query.
14. Track the status of shipments and update the companys database with all pertinent information, ensuring accurate record-keeping.
15. Assist clients with inquiries regarding customs regulations, tariffs, shipping routes, and the status of their goods.
16. Share shipment insurance details to accounts team for daily payments.

Qualifications:

• Minimum bachelor's degree/diploma.
• Experience with export/import documentation knowledge preferred
• Strong communication and writing skills
• Working knowledge of Microsoft Word & Excel
• Self-starter with problem-solving skills and high attention to detail