Export Customs Filing Associate

Arrow Enterprises; Zone 12 Alandur; On-site; INR 300,000 - 400,000; Full time

Job summary

Arrow Enterprises in India is seeking a detail-oriented customs documentation executive to manage import/export documentation and liaison with clients and customs officials. You will ensure timely filing, compliance with regulations, and smooth clearance of shipments.

The role requires strong written and verbal communication and proficiency in MS Word and Excel. The ideal candidate will coordinate with warehousing, accounts, and sales to finalize invoices and ensure accurate cost booking, while

Qualifications

• Bachelor's degree or diploma required.
• Experience with export/import documentation preferred.
• Strong communication and writing skills are essential.
• Proficient in MS Word and Excel.

Responsibilities

• Coordinate with clients to collect documents for customs clearance.
• Verify pre-alert documents from exporters/client coordinators.
• Prepare shipping bills for filing and clearance as per requirements.
• Ensure compliance with regulations, taxes, and duties.
• Collaborate with agents, officials, and stakeholders to resolve issues.
• Clarify classifications according to tariff rules.
• Create document checklists for filing readiness.
• Ensure error-free documentation and escalate gaps to supervisor.
• Coordinate with client coordinators for checklist approval.
• Schedule loading/unloading with warehousing staff.
• Provide solutions to clients on customs queries.
• Coordinate invoicing and cost bookings with accounts and sales.
• Maintain records for each clearance and query.
• Track shipments and update company database.
• Assist clients regarding customs regulations and tariffs.
• Share shipment insurance details with accounts for daily payments.

Skills

Communication

Writing skills

Problem-solving

Attention to detail

Export documentation knowledge

Education

Bachelor's degree / Diploma

Tools

MS Word

Excel

Job description

This position is crucial for the accurate and timely processing of export goods through customs. The successful candidate will be responsible for preparing and submitting all necessary customs documentation, liaising with clients and customs officials, and ensuring that shipments meet all applicable laws so that they can be cleared through customs and delivered to their destinations without delay.

Key Responsibilities:

1. Coordinate with clients to collect necessary documents and information for customs clearance.
2. Verify pre-alert documents as received from exporters/client coordinators
3. Prepare shipping bills for filing and customs clearance as per export requirements, timeline and priority level.
4. Ensure compliance with all regulations and laws applicable to the customs process, including taxes and duties.
5. Collaborate with shipping agents, customs officers, and other stakeholders to resolve any issues that may arise during the clearance process.
6. Clarify classifications according to respective customs tariffs.
7. Create the document checklist to ensure all documents are ready for filing.
8. Ensure error-free documentation and elevate any information insufficiencies to the operations supervisor.
9. Verify checklist with the client coordinator and expedite its approval.
10. Coordinate with warehousing staff for scheduling goods loading/unloading operations.
11. Provide solutions to clients in case of any query related to customs clearance
12. Coordinate with accounts and sales for invoicing and cost booking
13. Maintain job records for each clearance and customs query.
14. Track the status of shipments and update the company's database with relevant information.
15. Assist clients with inquiries regarding customs regulations, tariffs, shipping routes, and the status of their goods.
16. Share shipment insurance details with the accounts team for daily payments.

Qualifications:

• Minimum bachelor's degree/diploma.
• Experience with export/import documentation knowledge preferred
• Strong communication and writing skills
• Working knowledge of Microsoft Word & Excel
• Self-starter with problem-solving skills and high attention to detail