Human Resources Executive

ALIV - Regenerative Wellness; Pune District; On-site; INR 700,000 - 1,100,000; Full time

Benefits offered by this job

Direct access to management

Growth path to HR Ops Lead

Room to build systems from scratch

Job summary

ALIV - Regenerative Wellness in Pune, India, is seeking an experienced HR Executive (Culture + HR Ops + Advanced Excel) to run end-to-end HR operations and actively shape the company culture. The role covers onboarding, attendance, payroll inputs, incentive tracking, training coordination, probation audits, and confirmation workflows, with heavy Excel usage.

You will build dashboards, manage trackers, ensure compliance with statutory requirements, and collaborate with management.

Qualifications

• Advanced Excel skills including pivots, lookups, SUMIFS, and dashboards.

Responsibilities

• Run end-to-end HR operations: onboarding, attendance, payroll inputs, incentives, training coordination, probation audits, and confirmations.
• Build and maintain Excel-based trackers and dashboards for incentives, sessions, productivity, and HR data hygiene.
• Coordinate compliance activities for PF/ESIC/PT and Shops & Establishments with CA support.
• Support cross-team tasks in accounts, admin, and marketing during peak periods.

Skills

Advanced Excel

HR operations

Communication

Ownership mindset

Payroll accuracy

Attendance data

Onboarding workflow

Probation audits

Excel dashboards

Inventory tracking

Culture engagement

Education

Graduate/PG in HR or related field

Tools

HRMS/Payroll coordination

Power Query

Job description

Position: HR Executive (Culture + HR Ops + Advanced Excel)

Location: Pune, India

Type: Full-time — On-site

Experience: 6+ years (2–3 considered if exceptionally strong on HR Ops + Excel)

Qualifications: Graduate/Postgraduate in HR/Business/Commerce (MBA/PGDM HR preferred) & Experience with HRMS/Payroll coordination is a plus..

Reports to: Management / Operations Lead

Immediate Joinee Preferred

Role Summary

Hands-on HR Executive to run end-to-end HR operations while actively building ALIV’s culture. This role owns onboarding, attendance, payroll inputs, incentive tracking, training coordination, probation audits, and confirmation workflows. Heavy Excel usage—data hygiene, analysis, dashboards—and support for operational trackers like inventory and sessions.

Key Responsibilities

1) Culture & People Experience

• Drive ALIV’s culture on ground: team rituals, communication norms, feedback loops, and basic engagement activities.
• Maintain employee discipline and professionalism standards aligned with leadership expectations.

2) Hiring Support & Onboarding

• Coordinate hiring logistics: interview scheduling, documentation, offer rollout support.
• Own onboarding and induction: joining formalities, orientation plan, SOP walkthroughs, department introductions.

3) HR Operations (Core)

• Manage attendance, leave, and shift/roster tracking (HRMS/Excel).
• Prepare monthly payroll inputs: attendance finalisation, incentives, deductions, reimbursements; coordinate with Accounts/CA.
• Maintain employee records: letters, contracts, KYC, files, HR documentation.

4) Training, Probation Audits & Confirmations

• Create structured induction + training checklists per role; coordinate training sessions with team leads.
• Coordinate confirmation decisions with management: confirm / extend / not confirm, with proper documentation.

5) Incentive, Productivity & Operations Tracking (Excel-heavy)

• Maintain trackers for incentives, sessions delivered, productivity, leave, and department-wise performance.
• Manage and audit operational Excel sheets: inventory logs, consumption, replenishment triggers (in coordination with Ops).
• Build dashboards and monthly reports for management: trends, gaps, and action items.

6) Compliance & Process Discipline

• Ensure statutory compliance hygiene (PF/ESIC/PT/Shops & Establishments) through internal tracking and CA coordination.
• Support POSH documentation/coordination as required (ICC processes in place).
• Improve SOPs and documentation for HR workflows (templates, checklists, trackers).

7) Cross-Team Support (Bonus)

• Support basic accounts tasks: invoice filing, reimbursement checks, vendor documentation (as needed).
• Support marketing/admin tasks during peak periods (coordination, vendor follow-ups) — optional but appreciated.

Must-Have Skills

• Advanced Excel: pivots, lookups (XLOOKUP/VLOOKUP), SUMIFS, data validation, conditional formatting, charts, basic dashboards (Power Query a plus).
• Strong HR operations knowledge: attendance, payroll inputs, incentives, documentation, probation workflows.
• Good communication (English + Hindi/Marathi), mature handling of sensitive issues, confidentiality.
• Strong ownership mindset, follow-through, and comfort in a fast-moving clinic/startup environment.
• Payroll accuracy: ≥99% error-free cycles; incentives closed on time.
• Attendance/leave data accuracy: ≥98%; monthly closure by fixed date.
• Onboarding completion: 100% documents + induction checklist done within 7 days of joining.
• Probation audits: 100% on-time check-ins and confirmation recommendations with evidence.
• Excel dashboard hygiene: weekly updated trackers; management report delivered on schedule.
• Inventory/session trackers: variance reduced month-on-month; stockout escalations flagged early.
• Culture: participation in rituals/engagement + reduction in recurring HR issues (lateness, miscommunication, SOP non-adherence).

What We Offer

• High ownership role with direct access to management.
• Clear SOPs, structure, and room to build systems from scratch.
• Growth path to HR Ops Lead based on performance.