HR Admin Executive

PILON ENGINEERING; Maharashtra; On-site; INR 420,000 - 540,000; Full time

Job summary

PILON ENGINEERING, based in Pune, is seeking a full-time Human Resources Executive to manage day-to-day HR operations, including recruitment support, onboarding, documentation, and exit formalities. The role requires coordinating payroll inputs, maintaining employee records, and ensuring compliance with labor laws.

The ideal candidate will support employee engagement initiatives, manage office administration, and collaborate with management, vendors, and stakeholders to drive HR processes in a

Qualifications

• Experience in handling recruitment coordination, onboarding, and employee documentation.
• Experience with payroll inputs and HR administrative tasks.
• Knowledge of Indian labor laws and HR best practices; experience in engineering or manufacturing environments beneficial.

Responsibilities

• Manage day-to-day HR operations including recruitment support, onboarding, documentation, and exit formalities.
• Maintain HR policies, employee records, attendance, and HR documentation.
• Coordinate payroll inputs and related HR activities.
• Support employee engagement initiatives and office administration.
• Coordinate with employees, management, vendors, and external stakeholders.
• Handle day-to-day office administration and vendor coordination.
• Organize meetings, track action items, and ensure timely follow-ups.

Skills

Recruitment coordination

Payroll coordination

HR operations

Employee relations

HR policies

Vendor coordination

Office administration

Communication skills

MS Office

HRIS tools

Tools

MS Office

HRIS

Job description

Reporting To: Management

Joining Preference: Immediate / Early Joiners preferred

Employment Type: Full-Time

Compensation: As per industry standards

Employee strength: 50-70

Company Description PILON ENGINEERING is India’s leading research and development partner supporting clients from lab scale to pilot, demonstration, and full commercial needs. The company is an OEM specializing in stringent reactors, CSTRs, autoclaves, flow chemistry micro grid reactors, and batch-to-continuous process developments. PILON ENGINEERING provides proof-of-concept services, as well as basic and detailed engineering packages backed by robust in-house testing protocols and strong FAT/SAT support. Beyond designing and supplying systems, the organization focuses on honoring client investments by jointly generating products through its plants, offering a collaborative and innovation-driven environment for team members.

Role Description

This is a full-time, on-site Human Resources Executive role based in the Pune Division. The Human Resources Executive will manage day-to-day HR operations, including handling employee lifecycle processes such as recruitment support, onboarding, documentation, and exit formalities. The role involves maintaining HR policies, managing employee records, coordinating performance management activities, and ensuring compliance with labor laws and company standards. The individual will support employee relations by addressing queries, facilitating conflict resolution, organizing engagement initiatives, and promoting a positive workplace culture. The Human Resources Executive will also collaborate with management on workforce planning, HR reporting, and process improvements to align people practices with organizational goals.

Qualifications

• Handle recruitment coordination, interview scheduling, and onboarding


• Maintain employee records, attendance, leave management, and HR documentation


• Coordinate payroll inputs and related HR activities


• Support employee engagement initiatives and office administration activities


• Coordinate with employees, management, vendors, and external stakeholders


• Manage day-to-day office administration and vendor coordination


• Maintain office records, documents, and administrative files


• Organize meetings, track action items, and ensure timely follow-ups


• Ensure smooth communication and timely execution of assigned tasks


• Take care of employee management travels


• Support management in operational and coordination activities


• Candidates should possess strong skills in Human Resources (HR) and HR Management, including workforce planning and talent support.


• Candidates should possess skills in HR Operations, such as handling employee lifecycle processes, HR documentation, and compliance.


• Candidates should possess skills in Employee Relations, including conflict resolution, employee engagement, and grievance handling.


• Candidates should possess skills in HR Policies, including drafting, implementing, and updating policies in line with legal and organizational requirements


• Strong communication and interpersonal skills, proficiency in MS Office and HRIS tools, and the ability to work collaboratively with cross-functional teams.


• Knowledge of Indian labor laws and HR best practices; experience in engineering or manufacturing environments is beneficial.


• must be proficient in travel ticket bookings for air and train travels of employees and management


• Must be capable to handle shopfloor technicians and workers

Desired Profile:

• Good communication and interpersonal skills


• Well-organized with strong follow-up ability


• Comfortable working in a small and growing organization


• Hands-on approach with an ownership mindset


• Basic understanding of HR and administration functions


• Proficient in MS Office and email communication


• Ability to multitask and work independently


• Vendor and stakeholder management skills


• Preference will be given to candidates who have worked in startups or small team environments, team size 50-70 employees