Human Resources Administration Specialist

Jabil; Pune District; On-site; INR 500,000 - 800,000; Full time

Job summary

Jabil is seeking an Administrative Supervisor to oversee plant-level administrative operations including canteen, crèche, dispensary, transport, inventory and facility services. The role ensures smooth day-to-day functioning, compliance, cost control, and alignment of administrative support with production and manpower requirements.

The position also drives data accuracy, audit readiness, and continuous improvement initiatives.

Responsibilities

• Operational Management: Oversee daily administrative operations and shift allocation.
• Address and resolve employee queries efficiently.
• Coordinate operational requirements with plant production plans.
• Canteen Operations Management: Supervise daily canteen operations ensuring quality, hygiene, and compliance; conduct weekly audits; monitor costs and service standards.
• Crèche Operations Management: Ensure smooth crèche functioning with safety and compliance; manage staffing and attendance.
• Dispensary Management: Supervise dispensary operations; coordinate with medical staff; ensure health records and emergency readiness.
• Plant Operational Support: Provide admin support for new plant operations and cross-functional coordination.
• Data & Access Management: Maintain accurate data and MIS reports; manage access cards for new joiners.
• Transport Management: Plan and monitor employee transport; conduct weekly audits; optimize routes and vendor performance.
• Inventory & Facility Coordination: Manage PPE inventory; arrange materials based on forecast; coordinate canteen committee tasting.
• Compliance & Continuous Improvement: Prepare SOPs; ensure audit readiness and regulatory compliance; participate in lean initiatives.

Job description

Job SummaryThe Administrative Supervisor is responsible for overseeing plant-level administrative operations including canteen, crèche, dispensary, transport, inventory, and facility services. The role ensures smooth day-to-day functioning, statutory compliance, cost control, and alignment of administrative support with production and manpower requirements. The position also drives data accuracy, audit readiness, and continuous improvement initiatives.

Job SummaryThe Administrative Supervisor is responsible for overseeing plant-level administrative operations including canteen, crèche, dispensary, transport, inventory, and facility services. The role ensures smooth day-to-day functioning, statutory compliance, cost control, and alignment of administrative support with production and manpower requirements. The position also drives data accuracy, audit readiness, and continuous improvement initiatives.

Key Responsibilities

• Operational Management
• Oversee daily administrative operations and team shift allocation.
• Address and resolve employee queries efficiently.
• Coordinate operational requirements in alignment with plant production plans.
• Ensure seamless administrative support across all facility functions.
• Canteen Operations Management
• Supervise daily canteen operations ensuring food quality, hygiene, and statutory compliance.
• Conduct weekly canteen audits and review vendor performance.
• Coordinate menu planning, food tasting schedules, and Canteen Committee alignment.
• Monitor cost control, food consumption trends, and service standards.
• Ensure adherence to safety, hygiene, and regulatory guidelines.
• Crèche Operations Management
• Ensure smooth functioning of the crèche facility with strict safety and compliance adherence.
• Coordinate staffing, attendance monitoring, and parent communication.
• Maintain statutory documentation and regulatory compliance records.
• Ensure child safety standards and hygiene protocols are maintained.
• Dispensary Management
• Supervise daily dispensary operations and medical support services.
• Coordinate with medical staff for health record maintenance, first-aid readiness, and emergency response preparedness.
• Ensure statutory compliance and audit documentation readiness.
• Monitor availability of essential medicines and medical supplies.
• Plant Operational Support
• Provide administrative support for new plant operations.
• Coordinate cross-functional requirements to ensure uninterrupted plant operations.
• Data & Access Management
• Maintain accurate operational data and documentation.
• Prepare and present Monthly and Quarterly MIS reports.
• Track KPIs related to transport, inventory, canteen, and facility services.
• Issue and manage access cards for new joiners.
• Ensure data integrity and timely reporting to management.
• Transport Management
• Plan and monitor employee transport operations.
• Conduct weekly transport audits and ensure vendor closure of identified gaps.
• Optimize route utilization for cost efficiency.
• Arrange transport and canteen support for Sunday/holiday production plans.
• Monitor transport vendor compliance and service standards.
• Inventory & Facility Coordination
• Manage PPE inventory and ensure new joiner kits are readily available.
• Arrange materials based on forecast and consumption trends.
• Coordinate Canteen Committee food tasting schedules.
• Ensure uninterrupted facility services through effective vendor coordination.
• Support operational planning activities for new plant.
• Compliance & Continuous Improvement
• Prepare, update, and review SOPs and related documentation in the J-Doc system.
• Ensure readiness for internal and external audits.
• Maintain statutory compliance across canteen, crèche, dispensary, and transport functions.
• Participate in Lean initiatives and cost-saving projects.
• Identify and implement process improvements to enhance operational efficiency.