Assitant Manager - Admin

Larsen & Toubro; Coimbatore District; In loco; INR 900.000 - 1.300.000; Tempo pieno

Descrizione del lavoro

Larsen & Toubro in Coimbatore, Tamil Nadu, seeks an experienced Admin & Facilities Manager to oversee plant and office infrastructure, safety compliance, and front office operations.

You will lead an admin team, manage vendor contracts, 5S initiatives, security, transport, housekeeping, and cafeteria services while coordinating events and audits to ensure smooth, compliant daily operations.

Competenze

• Experience leading admin teams including reception, security and support staff.
• Proven ability to coordinate facilities, infrastructure and vendor contracts.
• Strong knowledge of 5S and workplace organization.
• Familiarity with safety, EHS and regulatory compliance.

Mansioni

• Oversee administration of plant/office infrastructure and front office operations.
• Coordinate AMC contracts and maintenance for facility equipment.
• Ensure compliance with statutory and safety norms.
• Supervise reception, visitor handling, and access control.
• Manage plant security, CCTV, and risk audits.
• Coordinate employee transportation and logistics.
• Ensure cleanliness, hygiene, and cafeteria services; manage housekeeping.
• Negotiate contracts, control costs, and monitor SLAs.
• Prepare admin budgets and track expenses.
• Organize events, meetings, and leadership visits.
• Lead admin team; provide training and performance management.
• Maintain asset/inventory records and lifecycle management.
• Coordinate with EHS for safety compliance and drills.

Conoscenze

Team Leadership

Vendor Management

Budgeting

Facilities Management

Safety Compliance

Operations Management

Reception Management

Security Management

Logistics Coordination

Audits & Compliance

Descrizione del lavoro

• Oversee complete administration of plant/office infrastructure.
• Ensure proper maintenance of buildings, utilities, workspaces, and common areas.
• Coordinate with vendors for AMC (Annual Maintenance Contracts) of facility equipment.
• Ensure compliance with statutory and safety norms.
• Front Office & Reception Management
• Supervise reception and front desk operations.
• Ensure professional handling of visitors, clients, and internal staff.
• Maintain visitor management system and access control protocols.
• Security Management
• Manage plant security operations including manpower deployment.
• Ensure strict access control, ID verification, and material movement control.
• Monitor CCTV surveillance systems and ensure 24/7 security coverage.
• Conduct periodic security audits and risk assessments.
• Transportation & Logistics Coordination
• Manage employee transportation (buses, cabs, shift movement).
• Ensure route planning, safety, and timely availability of vehicles.
• Coordinate with transport vendors and monitor performance.
• Handle logistics for official travel and guest movement.
• Ensure high standards of cleanliness and hygiene across plant and office.
• Manage housekeeping staff and contracts.
• Implement 5S and workplace organization practices.
• Conduct regular audits for cleanliness and compliance.
• Cafeteria & Employee Welfare
• Oversee cafeteria operations, food quality, and hygiene.
• Ensure vendor compliance with FSSAI and safety standards.
• Support employee welfare initiatives (rest areas, drinking water, sanitation).
• Address employee grievances related to admin services.
• Identify, onboard, and manage admin-related vendors (security, housekeeping, transport).
• Negotiate contracts, control costs, and ensure SLA adherence.
• Track vendor performance and compliance.
• Compliance & Statutory Requirements
• Ensure compliance with local laws, factory regulations, and labor laws.
• Maintain records for audits (internal & external).
• Liaise with government authorities when required.
• Asset & Inventory Management
• Manage office assets, furniture, and administrative inventory.
• Track asset movement, maintenance, and lifecycle.
• Ensure proper documentation and control systems.
• Budgeting & Cost Control
• Prepare and manage admin budgets.
• Monitor expenses and optimize operational costs.
• Implement cost-saving initiatives without compromising quality.
• Event & Meeting Coordination
• Organize company events, meetings, and visits.
• Manage conference rooms, logistics, and hospitality.
• Support leadership visits and customer audits.
• Emergency & Crisis Management
• Handle emergency situations (fire, medical, evacuation).
• Ensure emergency response systems and drills are in place.
• Coordinate with EHS team for safety compliance.
• Lead and manage admin team including reception, security, and support staff.
• Provide training and performance management.

• Facility & Infrastructure Management
• Oversee complete administration of plant/office infrastructure.
• Ensure proper maintenance of buildings, utilities, workspaces, and common areas.
• Coordinate with vendors for AMC (Annual Maintenance Contracts) of facility equipment.
• Ensure compliance with statutory and safety norms.
• Front Office & Reception Management
• Supervise reception and front desk operations.
• Ensure professional handling of visitors, clients, and internal staff.
• Maintain visitor management system and access control protocols.
• Ensure proper communication flow across departments.
• Security Management
• Manage plant security operations including manpower deployment.
• Ensure strict access control, ID verification, and material movement control.
• Monitor CCTV surveillance systems and ensure 24/7 security coverage.
• Conduct periodic security audits and risk assessments.
• Transportation & Logistics Coordination
• Manage employee transportation (buses, cabs, shift movement).
• Ensure route planning, safety, and timely availability of vehicles.
• Coordinate with transport vendors and monitor performance.
• Handle logistics for official travel and guest movement.
• Housekeeping & Workplace Management
• Ensure high standards of cleanliness and hygiene across plant and office.
• Manage housekeeping staff and contracts.
• Implement 5S and workplace organization practices.
• Conduct regular audits for cleanliness and compliance.
• Cafeteria & Employee Welfare
• Oversee cafeteria operations, food quality, and hygiene.
• Ensure vendor compliance with FSSAI and safety standards.
• Support employee welfare initiatives (rest areas, drinking water, sanitation).
• Address employee grievances related to admin services.
• Vendor & Contract Management
• Identify, onboard, and manage admin-related vendors (security, housekeeping, transport).
• Negotiate contracts, control costs, and ensure SLA adherence.
• Track vendor performance and compliance.
• Compliance & Statutory Requirements
• Ensure compliance with local laws, factory regulations, and labor laws.
• Maintain records for audits (internal & external).
• Liaise with government authorities when required.
• Asset & Inventory Management
• Manage office assets, furniture, and administrative inventory.
• Track asset movement, maintenance, and lifecycle.
• Ensure proper documentation and control systems.
• Budgeting & Cost Control
• Prepare and manage admin budgets.
• Monitor expenses and optimize operational costs.
• Implement cost-saving initiatives without compromising quality.
• Event & Meeting Coordination
• Organize company events, meetings, and visits.
• Manage conference rooms, logistics, and hospitality.
• Support leadership visits and customer audits.
• Emergency & Crisis Management
• Handle emergency situations (fire, medical, evacuation).
• Ensure emergency response systems and drills are in place.
• Coordinate with EHS team for safety compliance.
• Team Management & Leadership
• Lead and manage admin team including reception, security, and support staff.
• Provide training and performance management.

Ensure discipline, grooming, and service quality standards