HR Admin Manager

ANS Decor Workshop; New Delhi, Gurugram District; On-site; INR 300,000 - 500,000; Full time

Job summary

ANS Decor Workshop in New Delhi is seeking an experienced office administrator to manage front desk, housekeeping, security, pantry, and general upkeep at our Delhi site.

You will oversee facilities maintenance (electrical, AC, IT/telecom), vendor management, budgeting, asset inventory, travel coordination, and compliance with labour laws, with a focus on timely payments and renewals.

Qualifications

• Experience in office administration and facilities management.
• Able to manage front desk, housekeeping and security.
• Strong vendor management and bill processing skills.
• Budgeting, cost control and MIS reporting experience.
• Knowledge of labour law compliance and registrations.

Responsibilities

• Manage office administration, including front desk, housekeeping, security, pantry, and general upkeep.
• Oversee facilities and maintenance: building, electrical, AC, IT/telecom support, and repairs.
• Handle vendor management: negotiate contracts and AMCs, evaluate vendors, and process bills and payments on time.
• Control office expenses, prepare budgets, and track admin costs against them.
• Coordinate travel, accommodation, courier, and transport for staff and management.
• Plan and coordinate company events, meetings, and visitor management.

Skills

Office Administration

Front Desk

Vendor Management

Budgeting

MIS Reporting

Staff Supervision

Tools

MS Office

ERP systems

Job description

• Manage office administration, including front desk, housekeeping, security, pantry, and general upkeep.
• Oversee facilities and maintenance: building, electrical, AC, IT/telecom support, and repairs.
• Handle vendor management: negotiate contracts and AMCs, evaluate vendors, and process bills and payments on time.
• Control office expenses, prepare budgets, and track admin costs against them.
• Manage purchase and inventory of stationery, assets, uniforms, and consumables.
• Coordinate travel, accommodation, courier, and transport for staff and management.
• Maintain statutory and compliance records: licenses, shops and establishment registrations, insurance, rent and lease agreements.
• Handle project and labour compliance in coordination with external consultants: BOCW registration and licences, labour cess (BOCW cess) assessment, payment, and returns, and other applicable labour law requirements.
• Manage insurance compliance: Workmen's Compensation (WC) policy, Contractor's All Risk (CAR) policy, and other site and project insurance, including timely renewals, endorsements for new sites or workers, and claim follow-up.
• Coordinate with compliance and labour law consultants on filings, audits, and notices; maintain document trackers and due-date calendars; and ensure no penalties or lapses.
• Maintain contractor and sub-contractor compliance files (registrations, labour licences, insurance copies) and verify them before onboarding and payment.
• Supervise the admin team, peons, drivers, and housekeeping staff, including attendance and task allocation.
• Support HR with onboarding logistics, ID cards, asset issue and recovery, and employee welfare activities.
• Plan and coordinate company events, meetings, and visitor management.
• Prepare regular MIS and reports for management.