Administration Executive

THE Talent Keepers; Rewari, Bhiwadi, Jaipur; On-site; INR 350,000 - 520,000; Full time

Job summary

THE Talent Keepers in Haryana seeks a proactive Plant Administration & Employee Services specialist to manage day-to-day administration, housekeeping, transport, pantry, visitor management and office supplies, ensuring timely support to employees and operations.

You will oversee facility upkeep, preventive maintenance, vendor contracts and cost controls, plus security, safety and compliance, coordinating with maintenance and security teams to maintain a safe, efficient site.

Responsibilities

• Manage day-to-day administration at the plant, ensuring timely and effective support to employees and operations.
• Oversee housekeeping, pantry/canteen services, transport, visitor management, office supplies and other plant support services.
• Coordinate employee-related logistics, including accommodation and local transport, wherever applicable.
• Address administrative requests and resolve service issues in coordination with relevant stakeholders.
• Ensure proper upkeep and functioning of plant administrative buildings, offices, utilities and common areas.
• Coordinate preventive and breakdown maintenance of electrical systems, plumbing, HVAC and other facility infrastructure with the Maintenance team.
• Monitor facility service quality and ensure vendors meet agreed service levels and timelines.
• Maintain records of plant assets, furniture, equipment and administrative supplies; coordinate procurement, allocation and replacement as required.
• Manage third-party service providers for housekeeping, security, transport, canteen and other administrative services.
• Track vendor performance, attendance, service delivery, invoices and contract renewals.
• Monitor administrative expenses against approved budgets and identify opportunities for cost optimisation.
• Ensure timely availability of consumables, stationery, uniforms and other administrative requirements.
• Coordinate with the Security team on access control, visitor and vehicle movement, gate management, CCTV monitoring and incident reporting.
• Support implementation of fire safety procedures, emergency response plans, evacuation drills and first-aid readiness.
• Ensure administrative areas and service providers follow applicable site safety rules, SOPs and PPE requirements.
• Escalate incidents, unsafe conditions and service gaps promptly to the appropriate teams.
• Maintain administrative records, licences, permits, vendor documents and compliance registers relevant to plant administration.
• Coordinate with internal departments and government/local authorities for inspections, renewals, permissions and other administrative requirements.
• Support internal and external audits by ensuring documentation is complete, accurate and readily available.
• Ensure service vendors comply with applicable labour, safety and other statutory requirements relevant to their scope of work.

Job description

Key Responsibilities :

Plant Administration & Employee Services

• Manage day-to-day administration at the plant, ensuring timely and effective support to employees and operations.
• Oversee housekeeping, pantry/canteen services, transport, visitor management, office supplies and other plant support

services.

• Coordinate employee-related logistics, including accommodation and local transport, wherever applicable.
• Address administrative requests and resolve service issues in coordination with relevant stakeholders.

Facility & Infrastructure Management

• Ensure proper upkeep and functioning of plant administrative buildings, offices, utilities and common areas.
• Coordinate preventive and breakdown maintenance of electrical systems, plumbing, HVAC and other facility

infrastructure with the Maintenance team.

• Monitor facility service quality and ensure vendors meet agreed service levels and timelines.
• Maintain records of plant assets, furniture, equipment and administrative supplies; coordinate procurement, allocation and

replacement as required.

Vendor, Contract & Cost Management

• Manage third-party service providers for housekeeping, security, transport, canteen and other administrative services.
• Track vendor performance, attendance, service delivery, invoices and contract renewals.
• Monitor administrative expenses against approved budgets and identify opportunities for cost optimisation.
• Ensure timely availability of consumables, stationery, uniforms and other administrative requirements.

Security, Safety & Emergency Preparedness

• Coordinate with the Security team on access control, visitor and vehicle movement, gate management, CCTV monitoring

and incident reporting.

• Support implementation of fire safety procedures, emergency response plans, evacuation drills and first-aid readiness.
• Ensure administrative areas and service providers follow applicable site safety rules, SOPs and PPE requirements.
• Escalate incidents, unsafe conditions and service gaps promptly to the appropriate teams.

Statutory Compliance & Documentation

• Maintain administrative records, licences, permits, vendor documents and compliance registers relevant to plant

administration.

• Coordinate with internal departments and government/local authorities for inspections, renewals, permissions and other

administrative requirements.

• Support internal and external audits by ensuring documentation is complete, accurate and readily available.
• Ensure service vendors comply with applicable labour, safety and other statutory requirements relevant to their scope of

work.

Coordination & Continuous Improvement