HR Operations Executive

Maxis Clinical Sciences LLC; Mumbai; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Maxis Clinical Sciences LLC is seeking an HR Executive in Mumbai to anchor HR operations, manage end-to-end lifecycle processes, and partner with the HR Head & Founders.

Responsibilities include recruitment coordination, HRIS data integrity, employee relations, payroll support, and compliance reporting. The role requires 6+ years in HR ops and a bachelor’s degree in a related field.

Qualifications

• 6+ years of progressive experience in HR operations or senior coordination.
• Bachelor's degree in HR, Business Admin, Psychology, or related field.
• SHRM-CP, HRCI-PHR, or CIPD preferred.

Responsibilities

• Oversee end-to-end HR life cycle processes and onboarding.
• Maintain and audit employee records and charts in HRIS systems.
• Handle employee inquiries, policies, LOA, and benefits administration.
• Assist with payroll input verification and vendor invoices.
• Produce monthly headcount, turnover, and attendance analytics.
• Lead projects to digitize HR paperwork and SOP updates.

Skills

Data analytics

Excel pivot tables

HR operations

Cross-functional communication

Problem-solving

Education

Bachelor's degree in HR/BA/Psychology

Tools

Workday

SAP HR

Paycom

UKG

Job description

Role Overview

The HR Executive acts as an operational anchor for the human resources department, managing end-to-end HR life cycle processes, supervising junior administrative tasks, and ensuring strict compliance with employment laws. This role requires independent problem-solving, data analytics capability, and direct partnership with the HR Head & Founders.

Key Responsibilities

• Recruitment & Onboarding: Manage full-cycle coordination for mid-level recruitment, schedule panel interviews, facilitate background/reference checks, and lead structured new-hire orientations.
• HRIS & Data Management: Maintain and audit employee records, personnel files, and organizational charts in systems like Workday, SAP HR, or UKG with high data integrity.
• Employee Relations & Inquiries: Serve as the primary point of contact for day-to-day employee queries regarding company policies, leave of absence (LOA), benefits administration, and grievance tracking.
• Compensation & Benefits Support: Assist with payroll input verification, coordinate open enrollment, reconcile vendor invoices, and support periodic total-rewards reviews.
• Reporting & Compliance: Generate monthly headcount, turnover, and attendance analytics dashboards; monitor local labor law updates and statutory compliance.
• Process Improvement: Lead internal projects to digitize HR paperwork, optimize onboarding feedback loops, and update departmental standard operating procedures (SOPs).

Required Qualifications & Skills

• Education: Bachelors degree in Human Resources, Business Administration, Psychology, or a related field.
• Experience: Minimum of 6 years of progressive experience in an HR operations, HR generalist, or senior coordinator role.
• Technical Proficiency:
  • Advanced command of MS Office Suite (particularly Excel pivot tables and reporting).
  • Hands-on experience with major HRIS, ATS, or payroll software (e.g., Workday, SAP HR, Paycom, or UKG).
• Certifications: Preferred credentials include SHRM-CP, HRCI-PHR, or CIPD.
• Core Competencies:
  • Deep understanding of local labor and employment regulations.
  • High level of discretion when handling confidential and sensitive employee data.
  • Strong cross-functional communication and conflict-resolution skills