Hr Operations Associate

MDIndia; Pune District; On-site; INR 250,000 - 350,000; Full time

Job summary

MDIndia is seeking an onboarding coordinator to manage pre-joining processes, verify documents, and issue offer letters and instructions. You will maintain HR records and liaise with IT/Admin to ensure devices and access are ready.

The role requires strong communication, organization, and attention to detail, with 1–3 years of HR experience. You will support new hires through their early weeks and ensure compliance across onboarding activities.

Qualifications

• Excellent communication and interpersonal abilities.
• Strong organizational and coordination abilities required.
• Attention to detail and accuracy in documentation.
• Familiarity with HR processes and documentation.
• Proficiency in Excel and HRIS software.
• Good time management and problem-solving skills.
• At least 1–3 years of onboarding or HR experience.

Responsibilities

• Coordinating pre-joining documentation and background verification.
• Sending offer letters, joining instructions, and welcome emails.
• Collecting and verifying employee documents.
• Creating employee records in HRIS.
• Coordinating with IT, Admin and other departments to prepare laptops, ID cards, emails and workstations.
• Explaining policies, benefits and code of conduct.
• Supporting new hires during initial weeks and onboarding queries.
• Tracking onboarding progress and ensuring compliance.
• Preparing onboarding reports and maintaining records.

Skills

Good communication and interpersonal

Strong organizational and coordination

Attention to detail

Knowledge of HR processes and docs

Excel and HRIS proficiency

Time management and problem-solving

Education

1-3 years of experience

Tools

Microsoft Excel

HRIS software

Job description

Key Responsibilities

• Coordinating pre-joining documentation and background verification.


• Sending offer letters, joining instructions, and welcome emails.


• Collecting and verifying employee documents.


• Creating employee records in the HR system (HRIS).


• Coordinating with IT, Admin, and other departments to ensure laptops, ID cards, email accounts, and workstations are ready.


• Explaining company policies, benefits, and code of conduct.


• Supporting new hires during their initial weeks and addressing onboarding-related queries.


• Tracking onboarding progress and ensuring all compliance requirements are completed.


• Preparing onboarding reports and maintaining accurate employee records.


• Male candidates will be preferred

Required Skills

• Good communication and interpersonal skills


• Strong organizational and coordination abilities


• Attention to detail


• Knowledge of HR processes and documentation


• Proficiency in Microsoft Excel and HRIS software


• Time management and problem-solving skills


• Minimum 1-3 years of experience