HR Associate

ZM Technologies; Pune District; On-site; INR 300,000 - 520,000; Full time

Job summary

ZM Technologies in Pune seeks a proactive HR Associate to support recruitment, employee documentation, engagement, and HR operations.

You will source candidates, coordinate interviews, maintain records, assist onboarding, and help communicate HR policies across the organization.

The ideal candidate has strong communication, MS Office skills, confidentiality, and the ability to multitask in a fast-paced environment.

Qualifications

• Knowledge of recruitment and candidate sourcing.
• Excellent communication and interpersonal abilities.
• Strong organisational and time management skills.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• Strong coordination and multitasking capabilities.
• Positive attitude with problem-solving abilities.

Responsibilities

• Source candidates through portals, LinkedIn, social media, and referrals.
• Screen resumes and shortlist based on job requirements.
• Coordinate interviews with hiring managers and candidates.
• Schedule interviews and maintain recruitment trackers.
• Follow up with candidates throughout hiring.
• Prepare offer letters and onboarding documentation.
• Maintain and update employee files and HR records.
• Prepare appointment letters, confirmation letters, experience letters, and other HR documents.
• Ensure documentation complies with policies.
• Maintain confidential information and HR databases.
• Support background verification for new hires.
• Plan engagement activities and wellness initiatives.
• Organize recognition programs and team-building events.
• Assist with employee feedback surveys.
• Communicate HR policies and company events.
• Promote positive workplace culture.
• Coordinate with department heads on manpower.
• Assist employees with policies, attendance, leaves.
• Coordinate onboarding and induction.
• Maintain attendance and leave records in HRMS.
• Support HR projects and admin tasks.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time management

Confidentiality

Coordination

Problem-solving

Tools

MS Office

Job description

We are looking for a proactive and detail-oriented HR Associate to support the Human Resources department in recruitment, employee documentation, employee engagement, and HR operations. The ideal candidate will be responsible for sourcing candidates, coordinating interviews, maintaining employee records, assisting with onboarding, and ensuring smooth communication between employees and the HR team.

Key Responsibilities

Recruitment & Candidate Sourcing

• Source candidates through job portals, LinkedIn, social media, employee referrals, and other recruitment channels.
• Screen resumes and shortlist suitable candidates based on job requirements.
• Coordinate interviews with hiring managers and candidates.
• Schedule interviews and maintain recruitment trackers.
• Follow up with candidates throughout the hiring process.
• Assist in preparing offer letters and onboarding documentation.

Employee Documentation

• Maintain and update employee personnel files and HR records.
• Prepare appointment letters, confirmation letters, experience letters, and other HR documents.
• Ensure all employee documentation complies with company policies.
• Maintain confidential employee information and HR databases.
• Support background verification and document collection for new hires.

Employee Engagement

• Plan and coordinate employee engagement activities, celebrations, and wellness initiatives.
• Organize employee recognition programmes and team-building events.
• Assist in conducting employee feedback surveys and engagement programmes.
• Support communication of HR policies, announcements, and company events.
• Promote a positive workplace culture and employee satisfaction.

HR Coordination

• Coordinate with department heads regarding manpower requirements and employee-related matters.
• Assist employees with HR policies, attendance, leave management, and general HR queries.
• Coordinate onboarding and induction programmes for new employees.
• Maintain attendance and leave records in the HRMS.
• Support HR projects and administrative activities as assigned.

Requirements

• Knowledge of recruitment and sourcing techniques.
• Strong communication and interpersonal skills.
• Good organisational and time management abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• Strong coordination and multitasking skills.
• Positive attitude with excellent problem-solving abilities.