HR & Office Administration Professional

Delifrance India; New Delhi; On-site; INR 500,000 - 700,000; Full time

Job summary

Delifrance India is seeking a proactive HR & Office Admin Executive to manage day-to-day HR operations and general administration across bakery outlets and support offices. The role requires strong organizational and interpersonal skills to coordinate between departments and ensure smooth operations.

Responsibilities include end-to-end recruitment, onboarding, exit processes, HRIS maintenance, attendance tracking, and compliance with labor laws.

Qualifications

• Bachelor's degree in HR, Business Administration, or related field.
• 3-5 years of HR and Admin experience, preferably in F&B, hospitality, or retail environments.
• Familiarity with HR software, attendance tracking systems, and MS Office Suite.
• Working knowledge of labor laws and compliance practices.
• Strong interpersonal, written, and verbal communication skills.

Responsibilities

• Coordinate end-to-end recruitment: postings, screening, interview scheduling, offers.
• Onboard and induct new employees, document setup and orientation.
• Handle exit formalities, settlements, and feedback processes.
• Maintain HRIS and employee master data; track attendance and leaves.
• Ensure compliance with PF, ESI, Shops & Establishments Act, and labor laws.
• Develop and implement HR policies; promote policy awareness and training.
• Oversee office administration: maintenance, stationery, vendors, and facilities.
• Coordinate HR needs with stores, central kitchens, and production units; assist payroll data preparation.

Skills

Interpersonal skills

Organizational skills

Communication skills

Education

Bachelors in HR/BA

Tools

MS Office

HR software

Job description

Job Overview

We are seeking a proactive and detail-oriented HR & Office Admin Executive to manage day-to-day human resources operations and general administration across our bakery outlets and support office. This role requires excellent organizational skills, strong interpersonal abilities, and the capability to maintain seamless coordination between departments to support our growing team and ensure smooth office operations.

Key Roles and Responsibilities

Human Resources Operations

Coordinate the recruitment process end-to-end: job postings, screening, interview scheduling, and offer roll-out.

Manage smooth employee onboarding and induction, including documentation, system setup, and orientation.

Support in handling exit formalities, full & final settlements, and feedback procedures.

Employee Records & Compliance

Maintain accurate and up-to-date HRIS and employee master data.

Track and record attendance, leaves, and absenteeism across outlets and departments.

Ensure all statutory compliance related to PF, ESI, Shops & Establishments Act, and labor laws.

Policy Implementation & Culture Building

Help develop and implement HR policies aligned with company goals and local legal requirements.

Ensure staff awareness and adherence to policies through periodic communication and training.

Foster a positive work culture, support grievance redressal, and coordinate team-building activities.

Office & Admin Management

Oversee office administrative functions such as maintenance, stationery, courier services, utilities, and vendor coordination.

Ensure clean, safe, and well-equipped workspaces in line with brand standards.

Support travel bookings, event arrangements, and documentation as needed.

HR Coordination for Stores & Production Units

Act as a point of contact for HR queries from outlets, central kitchens, and production teams.

Coordinate with store and kitchen managers for staffing needs, leave plans, and discipline matters.

Assist in payroll coordination, data preparation, and follow-ups with the finance team.

Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, or related field
• 3-5 years of relevant experience in HR & Admin, preferably in F&B, hospitality, or retail environments
• Familiarity with HR software, attendance tracking systems, and MS Office Suite
• Working knowledge of labor laws and compliance practices
• Strong interpersonal, written, and verbal communication skills.

Personal Attributes

• Highly organized and process-driven
• Discreet with confidential information
• Approachable, responsive, and people-oriented
• Able to multitask across HR and admin priorities effectively.