HR And Administration Generalist

Aadyanta Labs Pvt. Ltd.; Sector 10; On-site; INR 400,000 - 550,000; Full time

Job summary

Aadyanta Labs Pvt. Ltd. is seeking a proactive HR & Administration Generalist to oversee end-to-end HR operations, office administration, and employee management. The role demands ownership, strong communication, attention to detail, and ability to handle multiple responsibilities independently.

The successful candidate will manage recruitment, onboarding, attendance, payroll coordination, policy updates and vendor interactions to ensure a productive and well‑organized workplace.

Qualifications

• Graduate in HR, Business Administration, Management or a related discipline.
• 25 years of relevant experience in HR operations, recruitment and office administration.
• Strong organisational, communication, coordination and interpersonal skills.
• Good working knowledge of MS Excel, Word, email and HRMS or attendance management systems.
• Ability to manage multiple responsibilities independently.

Responsibilities

• Recruitment & talent acquisition: post jobs, source candidates, screen, interview and follow-ups.
• Employee management & HR operations: maintain records, onboarding, reviews and exit formalities.
• Attendance, leave & payroll coordination: monitor attendance, prepare monthly reports and payroll inputs.
• Office administration & facility management: manage office, supplies, equipment and vendors.
• Meetings & management coordination: schedule meetings, manage calendars and record minutes.
• Resource & asset management: track assets, provisioning and utilization.
• Compliance, documentation & reporting: maintain HR docs and regulatory filings.
• Employee engagement & workplace culture: coordinate activities and communications.

Skills

Organisational skills

Communication skills

Coordination

Interpersonal skills

Independent work

Education

Graduate in HR/BA/Management

Tools

MS Excel

MS Word

HRMS/attendance system

Job description

About the Role

We are looking for a proactive, highly organized and accountable HR & Administration Generalist to manage end-to-end HR operations, office administration, employee management, recruitment, attendance, meeting coordination and resource utilization.

The ideal candidate will ensure the smooth functioning of daily office operations, maintain employee discipline, build efficient HR processes and create a productive, professional and well-managed workplace.

This role requires strong ownership, excellent communication skills, attention to detail and the ability to independently manage multiple responsibilities.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage the complete recruitment cycle, including job postings, candidate sourcing, screening, interviews and follow-ups.
• Coordinate interviews with hiring managers and ensure timely closure of open positions.
• Maintain a recruitment tracker and candidate database.
• Coordinate offer letters, appointment letters, joining formalities and onboarding.
• Build a pipeline of suitable candidates for current and future requirements.

2. Employee Management & HR Operations

• Maintain employee records, personnel files, employment documents and HR databases.
• Manage employee onboarding, induction, probation reviews, confirmation and exit formalities.
• Track employee performance, leave, conduct, grievances and workplace concerns.
• Ensure employees follow company policies, reporting structures and workplace discipline.
• Maintain clear communication between management and employees.
• Prepare and update HR policies, SOPs and employee handbooks.

3. Attendance, Leave & Payroll Coordination

• Monitor daily attendance, punctuality, working hours, late arrivals, absenteeism and leave records.
• Maintain accurate attendance and leave trackers.
• Follow up with employees and reporting managers regarding unexplained absences or discrepancies.
• Prepare monthly attendance and leave reports for payroll processing.
• Coordinate payroll inputs, salary revisions, deductions, reimbursements and employee-related documentation with the accounts or payroll team.
• Track probation periods, employee notice periods and important HR deadlines.

4. Office Administration & Facility Management

• Take complete ownership of the day-to-day functioning and upkeep of the office.
• Ensure the office is clean, organised, functional and professionally maintained.
• Manage office supplies, stationery, equipment, internet, utilities, housekeeping and maintenance.
• Coordinate with vendors, service providers, building management and other external parties.
• Monitor office expenses, purchases, inventory and administrative budgets.
• Ensure office assets are properly allocated, recorded, maintained and recovered when employees leave.
• Identify operational issues proactively and ensure timely resolution.

5. Meetings & Management Coordination

• Schedule internal and external meetings, interviews, reviews and management discussions.
• Manage calendars, meeting rooms, agendas, reminders and follow-ups.
• Record meeting minutes, action items, responsible persons and deadlines.
• Track pending tasks and follow up with concerned employees to ensure timely completion.
• Coordinate management reviews, employee meetings, training sessions and official events.
• Maintain confidentiality of management discussions and company information.

6. Resource & Asset Management

• Maintain an updated inventory of laptops, desktops, access cards, office equipment, furniture and other company assets.
• Track the allocation, usage, condition and return of company resources.
• Coordinate the provisioning and deprovisioning of employee resources during joining and exit.
• Monitor resource utilisation and recommend cost‑saving measures.
• Ensure employees have the resources, tools and access required to perform their jobs effectively.

7. Compliance, Documentation & Reporting

• Maintain organised HR, administrative, attendance and employee documentation.
• Support compliance with applicable employment laws, statutory requirements and company policies.
• Coordinate with payroll, finance, consultants and external agencies for required documentation and filings.
• Prepare regular reports on headcount, recruitment, attendance, leave, attrition, office expenses and resource utilisation.
• Ensure sensitive employee and company information remains confidential.

8. Employee Engagement & Workplace Culture

• Coordinate employee engagement activities, celebrations, training and internal communication.
• Support a professional, respectful and performance‑oriented workplace.
• Address routine employee concerns promptly and escalation sensitive matters to management.
• Help improve employee productivity, accountability and workplace coordination.

Key Performance Indicators (KPIs)

• Recruitment: Timely closure of approved vacancies and maintenance of an active candidate pipeline.
• Attendance: Accurate daily attendance records and timely monthly reports.
• HR Documentation: Complete, updated and properly maintained employee records.
• Office Operations: Smooth daily functioning with minimal avoidable disruptions.
• Meeting Management: Timely scheduling, documented action items and follow‑up on pending tasks.
• Asset Management: Accurate asset inventory and documented issuance and recovery.
• Employee Management: Timely resolution or escalation of employee concerns.
• Cost Control: Effective monitoring of administrative expenses and resource utilisation.
• Reporting: Timely submission of accurate HR and administration reports.

Required Skills & Qualifications

• Graduate in HR, Business Administration, Management or a related discipline.
• 25 years of relevant experience in HR operations, recruitment and office administration.
• Strong organisational, communication, coordination and interpersonal skills.
• Good working knowledge of MS Excel, Word, email and HRMS or attendance management systems.
• Ability to manage multiple responsibilities independently.
• Strong follow‑up skills and attention to detail.
• High standards of integrity, confidentiality and professional conduct.
• Proactive attitude, problem‑solving ability and a strong sense of ownership.
• Female Candidates only

Ideal Candidate Profile

We need someone who does not merely complete assigned tasks but takes complete ownership of HR and office administration. The person must be disciplined, dependable, organised, comfortable dealing with employees and management, and capable of ensuring that nothing important is missed and physically and mentally fit with no health complications.

The candidate should be able to independently manage routine operations, identify problems before they escalates, maintain accurate records and provide management with clear visibility into people, attendance, recruitment and office resources.