HR & Admin Executive

Phoenix Medical Systems; Chennai Metropolitan Area; On-site; INR 300,000 - 420,000; Full time

Job summary

Phoenix Medical Systems is seeking an HR & Administration professional in Chennai to manage end-to-end recruitment, onboarding, and employee lifecycle processes. You will coordinate payroll, attendance, and leave records, while maintaining HR policies and compliant documentation.

The role requires at least 1 year of HR/administration experience, strong MS Office skills, and excellent communication. It offers a stable full-time position in a busy office environment.

Qualifications

• Minimum 1 year of relevant experience in HR and Administration.
• Experience in recruitment and employee lifecycle management.
• Knowledge of attendance, leave management, and payroll coordination.
• Basic understanding of PF, ESI, and labour law compliance.

Responsibilities

• Manage end-to-end recruitment, including job postings, screening, interview scheduling, and selection coordination.
• Handle employee onboarding, induction, and exit formalities.
• Prepare and maintain offer letters, appointment letters, confirmation letters, and relieving letters.
• Maintain employee records, personal files, attendance, and leave management.
• Coordinate monthly payroll processing and provide accurate attendance and salary inputs.
• Handle employee queries, grievances, and HR-related concerns.
• Coordinate performance reviews, confirmations, and engagement activities.
• Ensure implementation of HR policies and company procedures.

Skills

HR operations

Recruitment

Payroll coordination

Leave management

MS Office

Excel

Communication skills

Interpersonal skills

Confidentiality

Organization

Education

MBA / MSW / PG Diploma in HR Management

Tools

MS Office

MS Word

Job description

Role & responsibilities

• Manage end-to-end recruitment, including job postings, candidate screening, interview scheduling, and selection coordination.
• Handle employee onboarding, induction, and exit formalities.
• Prepare and maintain offer letters, appointment letters, confirmation letters, experience letters, and relieving letters.
• Maintain employee records, personal files, attendance, and leave management.
• Coordinate monthly payroll processing and provide accurate attendance and salary inputs.
• Handle employee queries, grievances, and HR-related concerns.
• Coordinate employee performance reviews, confirmations, and engagement activities.
• Ensure implementation of HR policies and company procedures.

Administration:-

• Manage day-to-day office administration and facility management.
• Coordinate housekeeping, security, pantry, maintenance, and office infrastructure.
• Monitor office supplies, stationery, assets, and inventory.
• Coordinate with vendors, service providers, and contractors.
• Handle administrative purchases, quotations, invoices, and payment follow-ups.
• Arrange employee travel, transportation, accommodations.
• Ensure smooth functioning of daily administrative operations.

Statutory Compliance:-

• Assist in PF, ESI, Professional Tax, Labour Welfare Fund, and other applicable statutory compliance activities.
• Maintain statutory records and employee documentation.
• Coordinate with consultants and external agencies for compliance-related matters

Preferred candidate profile

Required Skills :-

• Good knowledge of HR operations and administration.
• Experience in recruitment and employee lifecycle management.
• Knowledge of attendance, leave management, and payroll coordination.
• Basic understanding of PF, ESI, and labour law compliance.
• Proficiency in MS Office, especially Excel and Word.
• Excellent communication and interpersonal skills.
• Strong coordination, organizational, and problem-solving abilities.
• Ability to handle confidential employee information.

Educational Qualification :-

MBA / MSW / PG Diploma in HR Management will be an added advantage.

Experience :-

Minimum 1 years of relevant experience in HR and Administration.

Preferred Candidate :-

A proactive, disciplined, and responsible individual who can independently handle HR operations and administrative responsibilities while ensuring smooth organizational functioning.