HR Manager – Manpower, Recruitment & Compliance

POLESTAR MARITIME LIMITED; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

POLESTAR MARITIME LIMITED, based in Mumbai, seeks an experienced hands-on HR Manager to manage manpower requirements and HR operations with robust processes and disciplined data management. The role covers contract, semi-blue-collar and white-collar manpower, focusing on recruitment, deployment, monitoring, retention and statutory compliance.

The successful candidate will oversee recruitment, contract staff management, and ensure accurate records and regulatory compliance across permanent and

Qualifications

• Relevant experience in HR management, recruitment, contract labour management and statutory compliance.
• Hands-on experience managing contract and semi-blue-collar manpower is essential.
• Experience handling sizeable workforce involving contractual appointments, rotations and replacements.
• Good knowledge of labour laws, statutory compliance and manpower contracting practices.
• Strong skills in recruitment sourcing, vendor coordination, employee documentation and HR process management.
• Proficiency in MS Excel and other digital tools for employee databases, reporting and record management.
• Ability to manage multiple priorities independently with good organizational skills.
• Practical, organized and solution-oriented approach with integrity and confidentiality.
• Experience in shipping, maritime, logistics, or industrial services is an advantage.

Responsibilities

• Identify, develop and maintain sources for recruitment and manpower contractors.
• Manage end-to-end recruitment, screening, interviews, verification and onboarding.
• Recruit personnel across marine and shore-based operations and support functions.
• Maintain manpower data, attendance, contracts and compliance records.
• Coordinate with contractors, labour suppliers and internal teams for deployment and renewals.
• Track contract periods, rotations, replacements and ensure continuity of services.

Skills

Manpower management contracts

Recruitment

Vendor coordination

MS Excel

Data management

Tools

MS Excel

HRIS / databases

Job description

We are a well-established shipping and marine services company headquartered in Mumbai, with operations primarily along the West Coast of India and plans to expand our geographical presence in due course.

The company is committed to providing a professional and supportive work environment, with a strong emphasis on sound HR practices, employee welfare and systematic processes.

Role Overview

We are looking for an experienced, hands‑on HR Manager to manage the company's manpower requirements and HR operations through robust processes, effective recruitment systems and disciplined data management.

Our shore‑based operations are expected to require approximately 150 personnel on permanent or contractual employment. Considering contractual staff rotation, replacements and recurring recruitment requirements, the HR department will need to manage a manpower pool of approximately 300–400 personnel.

The role will therefore have a strong focus oncontract, semi‑blue‑collar and white‑collar manpower management, with particular emphasis on recruitment, contracting, deployment, monitoring, retention and statutory compliance.

The successful candidate should be comfortable managing both the people‑related and administrative aspects of HR, ensuring uninterrupted manpower availability, accurate records and compliance with applicable regulations.

Key Responsibilities:

1. Recruitment & Manpower Sourcing

• Identify, develop and maintain a database of multiple reliable recruitment sources, manpower contractors and labour suppliers to ensure a continuous supply of suitable personnel.
• Manage end-to-end recruitment, including candidate sourcing, screening, interviews, verification, documentation and onboarding.
• Recruit personnel across marine operations, shore-based operations and support functions.
• Build a dependable talent pipeline to meet recurring manpower requirements and facilitate timely replacement of personnel at the end of contractual assignments.
• Maintain recruitment records and monitor hiring timelines to ensure operational requirements are met without delays.

2. Contract, Semi-Blue-Collar & White-Collar Manpower Management

• Demonstrate hands‑on experience in sourcing, contracting, deploying and monitoring contract and semi‑blue‑collar manpower, as well as managing white‑collar personnel.
• Manage the recruitment, deployment, attendance, documentation and continuity of personnel across various operational and support functions.
• Maintain accurate and updated records for personnel, including:
• Mooring crew
• Drivers
• Guesthouse cooks and other support staff
• Other shore‑based operational and administrative personnel
• Coordinate with contractors, labour suppliers and internal operations teams to ensure adequate manpower availability and timely deployment.
• Monitor contract periods, staff rotation, replacements and renewals to ensure continuity of services.
• Address manpower shortages, absenteeism, employee grievances and contractor‑related issues promptly.
• Support employee retention through effective coordination, timely resolution of workplace issues and implementation of sound HR practices.

3. Government & Statutory Compliance

• Track changes in government regulations, labour laws and statutory requirements applicable to the company and its contractual workforce.
• Ensure that all applicable registrations, licences, statutory records, audit documentation and other compliance‑related documents are maintained, updated and readily accessible.
• Coordinate with labour consultants, statutory compliance agencies and external advisors to ensure adherence to applicable requirements.
• Ensure contractual manpower arrangements, employment documentation and contractor practices comply with relevant regulations.
• Proactively identify potential compliance gaps, initiate corrective action and monitor closure within stipulated timelines.
• Establish systems for tracking compliance deadlines, document renewals, inspections and audit requirements.

4. HR Processes, Data Management & Reporting

• Establish and maintain systematic HR processes, standard operating procedures and documentation practices.
• Ensure accurate, centralised and easily retrievable records for permanent employees, contractual personnel and manpower suppliers.
• Maintain databases covering employee details, employment contracts, joining and exit dates, attendance, qualifications, certifications and other relevant records.
• Introduce effective systems to track contract expiries, personnel replacements, document validity and pending compliance requirements.
• Prepare periodic reports on manpower strength, recruitment, attrition, contract renewals and compliance status.
• Streamline existing HR records and processes to improve accuracy, transparency and operational efficiency.

5. Coordination & Administration

• Work closely with operations teams to anticipate manpower requirements and plan recruitment and deployment accordingly.
• Coordinate with clients, contractors, consultants and other external stakeholders on personnel documentation and manpower-related requirements.
• Liaise with insurance providers on relevant employee and contractual workforce insurance matters.
• Coordinate crew and staff travel, joining arrangements and other personnel logistics, wherever required.
• Ensure timely communication and effective coordination between HR, operations and management.

Shipping & Marine Services

Experience:

Experienced HR professional with a strong background in contract manpower management, recruitment and statutory compliance

Candidate Profile

• Relevant experience in HR management, recruitment, contract labour management and statutory compliance.
• Demonstrated hands‑on experience managing contract and semi‑blue‑collar manpower is essential.
• Experience handling a sizeable workforce involving contractual appointments, rotations, replacements and recurring recruitment.
• Good working knowledge of applicable labour laws, statutory compliance and manpower contracting practices.
• Strong skills in recruitment sourcing, vendor coordination, employee documentation and HR process management.
• Proficiency in MS Excel and other digital tools for employee databases, reporting and record management.
• Ability to independently manage multiple priorities, resolve manpower-related issues and coordinate with diverse stakeholders.
• A practical, organised and solution‑oriented approach, with high standards of integrity and confidentiality.
• Experience in shipping, maritime, logistics, infrastructure or industrial services will be an advantage.

What We Offer

• An opportunity to work with an established shipping and marine services organisation.
• A professional and supportive work environment.
• An organisation that values sound HR practices, employee welfare and structured processes.
• Scope to build and strengthen HR systems as the company expands its operations.

The ideal candidate will be a hands‑on HR professional who can combine effective manpower sourcing and management with strong compliance practices, systematic data management and a commitment to maintaining a reliable and well‑managed workforce.