HR Manager

Jobitus; East Singhbhum; On-site; INR 350,000 - 550,000; Full time

Job summary

Jobitus in India seeks a hands-on HR Generalist to manage end-to-end HR operations including onboarding, payroll coordination, statutory compliance, employee relations, time office, and F&F settlements.

The role spans safety checks, weekly/monthly reporting, office administration, and industrial relations, with emphasis on maintaining records, liaising with vendors, and supporting a proactive employee experience.

Responsibilities

• On-boarding includes background verification, medical checks, induction and organizational announcements.
• Payroll processing and salary accounts coordination with banks for new recruits.
• Statutory compliance including PF, ESIC and factory-related rules.
• Employee relations and grievance handling, including leave, salary, attendance and reimbursements.
• Time office management including attendance check and gatekeeping.
• Generalist activities like issuing letters and maintaining onboarding trackers.
• Industrial relations including grievance procedures and union-related matters.
• Contract labour management and vendor coordination.

Job description

On-boarding process-

HasbeentakingcareofOn-boardingprocesslikebackgroundverificationmedicalcheck,inductionandorganizationalannouncement.

Orientationandintroducingtheemployee toallthedepartments.

PayrollProcessing:

StaffsalarypreparationinPayrollManagementSystem.

Co-ordinatewiththebankemployeestoopensalaryaccountsfornewrecruits.Andcreditof salary in time.

Preparing MIS report. Updating and maintaining HR database & personal files of all employees.Monitortimelyupdateofpersonalrecords(PersonalDetails,Position,andSalary,Appraisaloutcomes,leaverecords, training and awards).

StatutoryCompliance:

DoingAllstatutorylikePFandESIC,andotherFactoryRelatedCompliance.

Employeerelations/GrievanceHandling:

Handlingallthequeriesrelatedtoleave,salary&expenses,PFissues,attendancesandreimbursements.

Interactingwith employee’sregularbasictobeinformedabout theirconcernandqueries.Counselingemployees onvarious issues suchas salarybreakupHrpolicies etc.

Timeoffice Management:

Lookaftertimeofficefunctionanditsoperations.

Checkdailyattendance,absenteeism&maintaininandoutofemployeeinlinewiththegatekeeper.

Full&FinalSettlementofEmployees:

ProcessingthefullandfinalsettlementofresignedandSuperannuatedemployeesandsubmittingitto thefinancedepartmentsfor further processing.

ConductExitFormalities.

EnsuringtimelyprocessingofF&FandissueoftherelievingandExperienceletter.

Safety:

Regular Check up of First aid box.Conductmonthlysafetyreviewsmeetings.Conductfiremock drill.

Report Sending:

SendweeklyandmonthlyreporttoreportingmanagerandalsotocorporateHr.SendmonthlyMISreportandHR review to seniormanagement.

MonthlyreportonattritionandTalentAcquisition

Administrations:

Ensuringgoodservicesstandardsachievedinstaffareasandfacilities,suchascleannessandtidiness inworkstations, restrooms,pantryareas, andcanteen areas.

Ensuringexcellentoffice maintenanceincludingupkeepoftelephones,faxandcopier.IssueIDcards, Visiting Card etc.

Transport,Canteen,Hospital,Housekeeping,MobileBillsandotherservicebillchecking.Maintainand updatepersonalrecords of allworkersand staffs.

BookRail/Airticketandcoordinatewithhotelbooking.

Organizeannualpicnic,Birthdaycelebrationofemployees.Farewellandorganizesportsactivities.Maintenanceof siteoffice, guesthouseandvehiclecontinuously.

AddressallbenefitsandotherHrrelateditemsandservicesasaliaisontothecorporateHrteamtoensureeachissue is taken careofinatimelymanner.

EmployeeAccommodationmanagementandmakingleaseandlicenseagreementwiththelandlords accordingly.

GeneralistActivities-

IssuingOfferLetters,JoiningDates,AppointmentLettersandassistingtheemployeeswithHRletters.

PrepareandmaintainthetrackersforOn-BoardingandpersonneldetailsandpresentittotheManagementon Weekly, Monthly and Annually.

Leave records and attendance records maintenance in excel daily.Arrangingallpersonalfilesofemployeesandmaintainingthemasterdata.Liaisonwith various vendorsfor officesupply.

EmployeeEngagementActivities–

Funworkonthefloor,floorwalks,birthdaycelebrations,sendingbirthdaymails,festivalsandquizactivities.

IndustrialRelation–

DeveloplabourPoliciesasperinstructionofManagement.HandelGrievanceprocedure.

Managedisputeresolutionsinvolvingunions,managements,employeesandgovernmentagencies.EnsuretheHR Staffsis knowledgeableaboutcontractcompliance.

Advisemanagementoncontractnegotiationsandsimilarmanagementunionrelations.

Closelymonitoringtheunionactivitiesandactive participationonondifferentdisputesrelatedtoworkers.

ActivelyparticipationonLongTermSettlement inbetweenManagementsandworkers.

Workscloselywithemployeegroupsandcollectsfeedbackfromtheemployeesthroughvariouscommunicationprograms andshares feedbackwithmanagerandworkonthefeedback.

Redressingemployeeissuesandcommunicatingthesametosenior management.

Contract Labour Management-

Daily Tracking of Contract Labourfromour Punching machine.

Report downloading from system and verifying with the Representative of Contractor attendance.

Responsible for contractor documents signature and coordinating for issuing of Gate Pass.

Monthly verifying the attendance from system along with the attendance of Contractor for finalizing the bill.

Looking after the benefits for deployed contract labour.

Verifying the PF ,ESIC, and other Statutory records of contractor.